Agenda, decisions and minutes

Cabinet - Monday, 6th November, 2023 10.00 am

Venue: Council Chamber - Council Offices. View directions

Contact: Emma Denny  Email: emma.denny@north-norfolk.gov.uk

Items
No. Item

61.

Minutes pdf icon PDF 140 KB

To approve, as a correct record, the minutes of the meeting of the Cabinet held on 02 October 2023.

Minutes:

The minutes of the meeting held on 2nd October 2023 were agreed as a correct record and signed by the Chairman.

62.

Public Questions and Statements

To receive questions and statements from the public, if any.

Minutes:

Mr G Hermer attended the meeting, in place of Cllr J Copplestone and asked the following question:

 

‘The planned development of North Walsham West indicates the population will increase to 18,000, making it by far the largest town in North Norfolk with the poorest road connection to the economic & cultural capital, Norwich, via the B1150.

 

Living in a rural county there is a reliance on cars & HGV’s for our transport requirements, in Coltishall we already experience unacceptable levels of heavy traffic, with the road operating at capacity during peak times.

So far, no traffic mitigation measures have been suggested to protect public safety.  The road is already dangerous with HGV’s mounting pavements daily, and no solution has been suggested to improve the width restraint at the River Bure Bridge, nor to improve safety at existing junctions as traffic levels increase further.

Coltishall B1150 Group has been examining crash map data and alternative routes for HGV’s, ultimately, we need a relief road to avoid the narrow river bridge and remove dangerous levels of traffic from our village as North Walsham expands in population.

 

Do you agree that the traffic situation in Coltishall is already dangerous, and will your Cabinet agree to make the road safer in order to protect the public, by committing sufficient funding at the planning stage to facilitate this?’

 

Cllr A Brown, Portfolio Holder for Planning and Chairman of the Planning Policy & Built Heritage Working Party thanked Mr Hermer for his question. He said that Norfolk County Council was the authority responsible for highways and as far as he was aware, they had not declared that the highway network was unsafe in Coltishall. He said that it was acknowledged that there were concerns about volumes of traffic and the narrowness of the road in the village. He added that the outcome of a traffic impact assessment was still awaited and this would advise whether the impact of the North Walsham West development could be mitigated. Cllr Brown went onto say that the development in North Walsham was governed by NNDC’s planning policies but also by the Government’s National Planning Policy Framework (NPPF). The NPPF stipulated that the impact caused by a development had to be severe. However, if the development had mitigation measures included then this would be sufficient in planning terms. The Council’s Local Plan had measures that would provide some mitigation but they could only go so far and the Highways Authority would need to be involved too. Cllr Brown said that it was anticipated that the results of the TIA would be ready by late November and the Council planned to visit Coltishall and hold a public meeting in early December so that the full facts could be shared with everyone. There would then be a consultation with local residents on the likely impact of the development on Coltishall.

 

Mr Hermer replied that he wanted confirmation regarding when the TIA would be available to the public. Cllr Brown confirmed that the Council was  ...  view the full minutes text for item 62.

63.

Declarations of Interest pdf icon PDF 721 KB

Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The Code of Conduct for Members requries that declarations include the nature of the interest and whether it is a disclosable pecuniary interest (see attached guidance and flowchart)

Minutes:

None received.

64.

Items of Urgent Business

To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government Act 1972

Minutes:

None received.

65.

Members' Questions

To receive oral questions from Members, if any

Minutes:

The Chairman advised members that they could ask questions as matters arose throughout the meeting.

66.

Recommendations from Cabinet Working Parties

Planning Policy & Built Heritage Working Party

 

The following recommendations were made to Cabinet at the meeting held on 9th October 2023:

 

To recommend to Cabinet that:

 

1.         a. The Blakeney Neighbourhood Plan be made (brought into force) as part of the statutory Development Plan for North Norfolk in accordance with section 38A(4) of the Planning and Compulsory Purchase Act 2004 (as amended) as soon as practical and within the 8 week statutory timeframe

b. The issuing of the Decision Statement required under Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended) in order to bring to the attention of the qualifying body, the people who live, work and or carry out business in the Neighbourhood Plan Area is delegated to the Assistant Director  of Planning in conjunction with the Planning Policy TeamLeader;

 

2.         Acknowledge that the required consequential amendments to the adopted policies map and the required minor consequential changes to the referendum version of the neighbourhood plan through delegated powers to the Planning Policy Team Leader.

 

Decision:

Decision

RESOLVED

 

1.         a. The Blakeney Neighbourhood Plan be made (brought into force) as part of the statutory Development Plan for North Norfolk in accordance with section 38A(4) of the Planning and Compulsory Purchase Act 2004 (as amended) as soon as practical and within the 8 week statutory timeframe

b. The issuing of the Decision Statement required under Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended) in order to bring to the attention of the qualifying body, the people who live, work and or carry out business in the Neighbourhood Plan Area is delegated to the Assistant Director  of Planning in conjunction with the Planning Policy TeamLeader;

 

2.         Acknowledge that the required consequential amendments to the adopted policies map and the required minor consequential changes to the referendum version of the neighbourhood plan through delegated powers to the Planning Policy Team Leader

Minutes:

Cllr A Brown, Portfolio Holder for Planning and Chairman of the Planning Policy & Built Heritage Working Party introduced this item. He said that the Working Party considered this at its meeting on 9th October. He was very pleased to see this particular neighbourhood plan coming forward. It was unique in that it was the first coastal town to contain a policy restricting the use of any new dwellings to being primary residences for people living or working in Blakeney or live in adjacent parishes to Blakeney or have relatives living in the village.

 

It was proposed by Cllr A Brown, seconded by Cllr T Adams and

 

RESOLVED

 

1.         a. The Blakeney Neighbourhood Plan be made (brought into force) as part of the statutory Development Plan for North Norfolk in accordance with section 38A(4) of the Planning and Compulsory Purchase Act 2004 (as amended) as soon as practical and within the 8 week statutory time frame

b. The issuing of the Decision Statement required under Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended) in order to bring to the attention of the qualifying body, the people who live, work and or carry out business in the Neighbourhood Plan Area is delegated to the Assistant Director  of Planning in conjunction with the Planning Policy TeamLeader;

 

2.         Acknowledge that the required consequential amendments to the adopted policies map and the required minor consequential changes to the referendum version of the neighbourhood plan through delegated powers to the Planning Policy Team Leader

67.

Recommendations from Overview & Scrutiny Committee

To consider any recommendations referred to the Cabinet by the Overview & Scrutiny Committee for consideration by the Cabinet in accordance within the Overview and Scrutiny Procedure Rules

Minutes:

There were no recommendations made to Cabinet at the last meeting of the Overview and Scrutiny Committee.

68.

Corporate Plan 2023 - 2027 - Annual Action Plan 2024/2025 pdf icon PDF 144 KB

Executive Summary

This report and accompanying appendix present the 2023 – 2027 Corporate Plan Action Plan for the period April 2024 – March 2025 to Cabinet for approval.

 

Options considered

 

The actions detailed in the Action Plan have been developed in support of the five themes in the adopted Corporate Plan through a series of member/officer workshops, recognising the challenges and opportunities facing the district and the Council over the next 18 months.

 

The actions proposed seek to balance the capacity of the organisation to deliver, taking into account the staff and financial resources available to the Council and potential to access external funding or partnership resources, with the aspirations laid out in the Corporate Plan.  In this respect it is recognised that there is a degree of choice and prioritisation as to the actions proposed for delivery in the period April 2024 – March 2025.

 

Consultation(s)

The recent workshops involving elected members and officers have been an inclusive and consultative process, the outcomes from which have informed future priority actions and work programming by the Cabinet for delivery in the 2024/25 civic year.  These will need to be aligned with the 2024/25 budget preparation and revised Medium-Term Financial Strategy in the coming weeks.

 

Recommendations

 

That the Cabinet approves the Corporate Plan Annual Action Plan for 2024/25.

Reasons for recommendations

 

Sound management of the authority’s staff, property and financial resources to deliver projects and initiatives which support improved service delivery and positive outcomes aligned to the previously agreed Corporate Plan themes.

 

Background papers

 

2023 – 2027 Corporate Plan

Notes from the recent themed workshop events attached as appendices to this report

 

 

 

Wards affected

All

Cabinet member(s)

Cllr Tim Adams, Leader of the Council

Contact Officer

Steve Blatch, Chief Executive

Email:-steve.blatch@north-norfolk.gov.uk

Tel:- 01263 516232

 

Links to key documents:

 

Corporate Plan:          

This report details the list of actions and proposals the Council proposes taking forward in support of the five Corporate Plan themes in the twelve months April 2024 – March 2025.

Medium Term Financial Strategy (MTFS)                                

Proposed actions, projects or initiatives will need to give due consideration to the Council’s financial position as detailed in finance reports and a revised Medium-Term Financial Strategy and have the necessary resources allocated to them or efficiency savings identified through the preparation of the 2024/25 budget.

Council Policies & Strategies

See comment under Corporate Plan heading above

 

Corporate Governance:

 

Is this a key decision 

Yes

Has the public interest test been applied

Yes – there is no private or confidential information to be considered by this report

Details of any previous decision(s) on this matter

N/A

 

Additional documents:

Decision:

Decision

RESOLVED

 

To approve the Corporate Plan Annual Action Plan for 2024/25, subject to one minor amendment in ‘Meeting our Housing Need’ section 3 (removal of the word ‘two’)

 

Reason for the Decision:

 

Sound management of the authority’s staff, property and financial resources to deliver projects and initiatives which support improved service delivery and positive outcomes aligned to the previously agreed Corporate Plan themes.

 

Minutes:

The Chairman introduced this item. He began by thanking officers and members who had contributed to the development of the Annual Action plan. A lot of work had been done pulling everything together. He said that he was confident that the targets that had been set could be delivered, with the resources available and within the constraints of external factors such as the County Deal, changes to waste collections nationally and financial challenges. The Council’s was committed to delivering projects that would enable it to meet its Net Zero target, the commencement of coastal schemes in Mundesley and Cromer, the Local Plan and a greater focus on rural communities and businesses.

 

The Chairman said that the Annual Action Plan detailed broadly commitments to every locality and town, with everything from play equipment to affordable homes. He was confident that it set out clearly the Council’s intentions for the coming year.

 

Cllr A Brown, referred to page 21 ‘Meeting our Housing Need’ and the second action to promote to greater take up of neighbourhood plans. He said that the target of two a year was unlikely to be achievable and therefore suggested that the word ‘two’ was removed. He proposed this as an amendment. The Director for Place and Climate Change confirmed that this change in wording would be welcomed by officers.

 

The Chairman said that he supported the amendment.

 

Members voted on the amendment and it was supported unanimously.

 

It was proposed by Cllr T Adams, seconded by Cllr W Fredericks and

 

RESOLVED

 

To approve the Corporate Plan Annual Action Plan for 2024/25, subject to one minor amendment in ‘Meeting our Housing Need’ section 3 (removal of the word ‘two’)

 

Reason for the Decision:

 

Sound management of the authority’s staff, property and financial resources to deliver projects and initiatives which support improved service delivery and positive outcomes aligned to the previously agreed Corporate Plan themes.

 

69.

Budget Monitoring P6 2023 - 2024 pdf icon PDF 319 KB

Executive Summary

This report provides an update on the Council’s financial performance and projected outturn for 2023/24 for the revenue account, capital programme and reserves statement as at the end of September 2023.

 

The overall position at the end of September 2023 shows a £1.685m underspend for the net operating expenditure on the revenue account, this is however an unadjusted position that does not include any known variations e.g. the inclusion of the pay award for 2023/24.

 

As at 30 September 2023, the General Fund projected a deficit of £0.515m for the full year 2023/24. This is after adjusting for all known variations and full year forecasting by service managers.

 

Options considered

 

This is an update report on the Council’s financial position and so no other options were considered.

Consultation(s)

Cabinet Member

Section 151 officer

Budget Managers

 

Recommendations

 

It is recommended that Cabinet:

 

1)    Note the contents of the report and the current budget monitoring position and note that officers will work together to take action to reduce the overall projected deficit on the General Fund at the year-end of 2023/24.

 

recommends to full Council that it

 

2)    Approves an additional capital budget of £58k so that the work for the refurbishment of the Red Lion roof (Cromer), the Art Deco Block roof and handrails (Cromer) and the Chalet Block at Sheringham can be awarded as one contract. And that approval be given to fund the additional expenditure from the Asset Management Reserve.

 

3)    Approves an increase to the DFG capital budget of £118k and approves that it is funded by the additional grant received for this purpose from the Government.

 

4)    Approves the provision of a new play area at the Lees in Sheringham and approves a capital project budget for this of £65k and that funding for this should come from the Delivery Plan Reserve.

 

5)    Approves the capital spending of £11k on the Morris Street Car Park Boundary Wall and that it be funded from the Asset Management Reserve.

 

6)    Approves that the £85k of the Car Park refurbishment capital budget is reallocated to the Public Conveniences so that the outstanding works can be carried out and complete the scheme.

 

Reasons for recommendations

 

To update members on the current budget monitoring position for the Council.

 

Background papers

 

\\fs\Accounts\Budget Monitoring\BUDGET MONITORING\2023-24\Period 6\Report\Final Report & Appendicies\Budget Monitoring P6 2023-24 .doc

Wards affected

All

Cabinet member(s)

Cllr Lucy Shires

Contact Officer

s151 Tina Stankley, Tina.stankley@north-norfolk.gov.uk

 

Links to key documents:

 

Corporate Plan:          

Budgets set to support the Corporate Plan objectives.

Medium Term Financial Strategy (MTFS)

Budget process in line with MTFS

Council Policies & Strategies

Service Budgets set in line with the council policies and strategies.

 

Corporate Governance:

 

Is this a key decision 

 no

Has the public interest test been applied

Not an exempt item

Details of any previous decision(s) on this matter

N/A

 

 

 

 

 

Additional documents:

Decision:

Decision

RESOLVED

 

To recommend to Full Council that it

 

1)    Approves an additional capital budget of £58k so that the work for the refurbishment of the Red Lion roof (Cromer), the Art Deco Block roof and handrails (Cromer) and the Chalet Block at Sheringham can be awarded as one contract. And that approval be given to fund the additional expenditure from the Asset Management Reserve.

 

2)    Approves an increase to the DFG capital budget of £118k and approves that it is funded by the additional grant received for this purpose from the Government.

 

3)    Approves the provision of a new play area at the Lees in Sheringham and approves a capital project budget for this of £65k and that funding for this should come from the Delivery Plan Reserve.

 

4)    Approves the capital spending of £11k on the Morris Street Car Park Boundary Wall and that it be funded from the Asset Management Reserve.

 

5)    Approves that the £85k of the Car Park refurbishment capital budget is reallocated to the Public Conveniences so that the outstanding works can be carried out and complete the scheme.

 

Reason for the decision:

 

To update members on the current budget monitoring position for the Council

Minutes:

Cllr L Shires, Portfolio Holder for Finance & Assets, introduced this item. She began by saying that she hoped that the report was more accessible than previously. There were six recommendations and she referred members to the relevant pages which outlined the reasons for each. She said that she wanted to highlight the impact of increased levels of homelessness across the District – both on local residents and communities and on the Council’s finances as it tried to support a sharp rise in requests for support. She asked Cllr W Fredericks, Portfolio Holder for Housing, to provide more detail on this.

 

Cllr Fredericks said that she had been asked to speak at a National Temporary Accommodation Summit the previous week, along with four other councils, presenting to 110 councils. The aim was to ask to Government for more financial support to deal with the issue of homelessness. She said that the main reasons for the increase in homelessness were domestic abuse, private lets coming to an end – often because the properties were being sold or because they were being turned into holiday lets. The original budget was between £600-700k a year and it was likely to be £1.2m in the next financial year, which was a huge increase. Many families were placed in bed and breakfast establishments, usually out of District and away from family, work and school. She said that this was a nationwide problem and all councils were asking for financial support from Government.

 

The Director for Finance said that the Council was experiencing more pressure on its budget and there was a forecast overspend for the end of the year. Service managers had been asked to look at savings. The Chairman acknowledged that this was a challenge and thanked officers for their hard work.

 

Cllr C Cushing referred to the recent staff pay award and asked for clarification on the impact on the budget figures. The Director of Finance confirmed that it was £1925 for the majority of staff. She said that this would create a budget pressure of £120k and agreed to update the report to Full Council to reflect this.

 

Cllr Cushing then referred to page 32 of the report and the concern about not being fully reimbursed for £1.6m of housing benefit. He asked if this was factored into the anticipated deficit of £0.5m. The Director of Finance confirmed that it was. He then asked about having to pay interest for borrowing. He said that going forward, it may be a better approach to have money set aside for such occasions. The Director of Finance said that it was offset by the high level of interest received on investments, so the net position was not so severe. She said that she had spoken to the Treasury Officer and the Council would be looking to reduce the level of borrowing in future.

 

Cllr Shires concluded by thanking the Housing Team for all their hard work in supporting residents.

 

It was proposed by Cllr L Shires,  ...  view the full minutes text for item 69.

70.

Treasury Management Mid Year Report 2023/24 pdf icon PDF 81 KB

Executive Summary

This report sets out the Treasury Management activities undertaken during the first half of the 2023/24 Financial Year compared with the Treasury Management Strategy for the year.

 

 

Options considered

 

This report must be prepared to ensure the Council is compliant with the CIPFA Treasury Management and Prudential Codes.

 

Consultation(s)

Cabinet Member

Section 151 Officer

 

This report has been prepared with the assistance of Link Treasury Services, the Council’s Treasury advisors.

 

Recommendations

 

To recommend to Full Council that the Treasury Management Mid Year Report 2023/24 is approved.

 

Reasons for recommendations

 

Approval by Full Council demonstrates compliance with the Prudential Code to ensure adequate monitoring of the capital expenditure plans and treasury management activity.

 

 It is a requirement that any proposed changes to the 2023/24 prudential indicators are approved by Full Council.

 

Background papers

 

The Council’s Treasury Management Strategy 2023/24.

 

 

Wards affected

All

Cabinet member(s)

Cllr. Lucy Shires

Contact Officer

James Moore

 

Links to key documents:

 

Corporate Plan:         

This report is required to ensure the Council can demonstrate it is in a sound financial position and able to deliver the projects in the Capital Programme which support the Corporate Plan Objectives. 

Medium Term Financial Strategy (MTFS)                                

This report supports the MTFS in confirming adequate financing is in place to deliver the Council’s Capital Programme.

Council Policies & Strategies

The Council’s Treasury Management Strategy 2023/24

 

Corporate Governance:

 

Is this a key decision 

 No

Has the public interest test been applied

Not an exempt item.

Details of any previous decision(s) on this matter

N/A

 

 

Additional documents:

Decision:

Decision

RESOLVED

 

To recommend to Full Council that the Treasury Management Mid Year Report 2023/24 is approved

 

Reason for the decision:

Approval by Full Council demonstrates compliance with the Prudential Code to ensure adequate monitoring of the capital expenditure plans and treasury management activity.

 

 It is a requirement that any proposed changes to the 2023/24 prudential indicators are approved by Full Council.

 

Minutes:

Cllr L Shires, Portfolio Holder for Finance and Assets, introduced this report. She began by saying that key information was set out on pages 70 and 71. On the whole, income remained healthy due to increased interest rates.

 

It was proposed by Cllr L Shires, seconded by Cllr T Adams and

 

RESOLVED

 

To recommend to Full Council that the Treasury Management Mid Year Report 2023/24 is approved

 

Reason for the decision:

Approval by Full Council demonstrates compliance with the Prudential Code to ensure adequate monitoring of the capital expenditure plans and treasury management activity.

 

 It is a requirement that any proposed changes to the 2023/24 prudential indicators are approved by Full Council.

 

71.

Council Tax Discounts & Premiums Determination 2024-25 pdf icon PDF 136 KB

Executive Summary

 

This report sets out the proposed level of council tax discounts which shall apply to classes of dwelling for the financial year 2024-25.

 

Options considered.

 

The recommendations enable the Council to take action, as a result of the reforms included in the Local Government Finance Act 2012 (as amended), to encourage homeowners to bring their homes back into use and generate council tax income.

 

Consultation(s)

The legislation provides local authorities with the power to determine the level of council tax discount in relation to certain classes of property. The Council must approve its determinations for each financial year. The calculation of the tax base for 2024/25 will be made on the assumption that the determinations recommended below will apply. 

 

In accordance with the relevant legislation these determinations shall be published in at least one newspaper circulating in North Norfolk before the end of the period of 21 days beginning with the date of the determinations.

 

Recommendations

 

Recommend to Full Council that under Section 11A of the Local Government Finance Act 1992 and in accordance with the provisions of the Local Government Finance Act 2012 and other enabling powers that:

 

1)    The discounts for the year 2024-25 and beyond are set at the levels indicated in the table at paragraph 3.1.

 

2)    To continue to award a local discount of 100% in 2024-25 for eligible cases of hardship under Section 13A of the Local Government Finance Act 1992 (as amended). See the associated policy in Appendix B.

 

3)    That an exception to the levy charges may continue to be made by the Revenues Manager in the circumstances laid out in section 3.2 of this report.

 

4)    The premiums for the year 2024-25 and beyond are set at the levels indicated in the table at paragraph 4.2.

 

5)    To continue to award a local discount of 100% in 2024-25 for eligible cases of care leavers under Section 13A of the Local Government Finance Act 1992 (as amended).

 

6)    Those dwellings that are specifically identified under regulation 6 of the Council Tax (Prescribed Classes of Dwellings) (England) Regulations 2003 will retain the 50% discount as set out in paragraph 2.1 of this report.

 

7)    Those dwellings described or geographically defined at Appendix A which in the reasonable opinion of the Revenues Manager are judged not to be structurally capable of occupation all year round and were built before the restrictions of seasonal usage were introduced by the Town and Country Planning Act 1947, will be entitled to a 35% discount.

 

8)    The long-term empty-property premium of 100% is brought forward to increase from 12 months rather than 24 months from 1 April 2025, subject to the necessary legislation.

 

9)    A new second homes premium of 100% as detailed in paragraph 4.3 is applied from 1 April 2025, subject to the necessary legislation.

 

Reasons for recommendations

 

To set appropriate council tax discounts and premiums which will apply in 2024-25 and to raise council tax revenue.

 

Background papers

 

Local Authorities are  ...  view the full agenda text for item 71.

Additional documents:

Decision:

Decision

RESOLVED

 

To recommend to Full Council that under Section 11A of the Local Government Finance Act 1992 and in accordance with the provisions of the Local Government Finance Act 2012 and other enabling powers that:

 

1)    The discounts for the year 2024-25 and beyond are set at the levels indicated in the table at paragraph 3.1.

 

2)    To continue to award a local discount of 100% in 2024-25 for eligible cases of hardship under Section 13A of the Local Government Finance Act 1992 (as amended). See the associated policy in Appendix B.

 

3)    That an exception to the levy charges may continue to be made by the Revenues Manager in the circumstances laid out in section 3.2 of this report.

 

4)    The premiums for the year 2024-25 and beyond are set at the levels indicated in the table at paragraph 4.2.

 

5)    To continue to award a local discount of 100% in 2024-25 for eligible cases of care leavers under Section 13A of the Local Government Finance Act 1992 (as amended).

 

6)    Those dwellings that are specifically identified under regulation 6 of the Council Tax (Prescribed Classes of Dwellings) (England) Regulations 2003 will retain the 50% discount as set out in paragraph 2.1 of this report.

 

7)    Those dwellings described or geographically defined at Appendix A which in the reasonable opinion of the Revenues Manager are judged not to be structurally capable of occupation all year round and were built before the restrictions of seasonal usage were introduced by the Town and Country Planning Act 1947, will be entitled to a 35% discount.

 

8)    The long-term empty-property premium of 100% is brought forward to increase from 12 months rather than 24 months from 1 April 2025, subject to the necessary legislation.

 

9)    A new second homes premium of 100% as detailed in paragraph 4.3 is applied from 1 April 2025, subject to the necessary legislation.

 

Reason for the recommendation:

 

To set appropriate council tax discounts and premiums which will apply in 2024-25 and to raise council tax revenue.

 

Minutes:

Cllr L Shires, Portfolio Holder for Finance and Assets introduced this item. She highlighted recommendation 9 which referred to the introduction of a second homes premium of 100% from April 2025. She added that there would be discussions with Norfolk County Council on how more of that additional income could be returned to North Norfolk to benefit its residents. She then spoke about the care leavers discount (recommendation 5) which was funded by the County Council.

 

Cllr Fredericks welcomed the 100% levy on second homes and even though a years’ notice was required before this could be implemented, she felt that more could be done to bring the date of introduction forward. She then spoke about empty homes and said that the Council’s Empty Homes Officer had brought 92 properties back into use between May and October this year.

 

The Director of Finance confirmed that the legislation relating to second homes had now been passed and the report would be updated to reflect this prior to going to Full Council for approval.

 

The Chairman asked whether the Care leavers discount was time limited. Cllr Shires replied that it appeared to be a County Council decision and further conversations would be needed to clarify the situation.

 

It was proposed by Cllr L Shires, seconded by Cllr T Adams and

 

RESOLVED

 

To recommend to Full Council that under Section 11A of the Local Government Finance Act 1992 and in accordance with the provisions of the Local Government Finance Act 2012 and other enabling powers that:

 

1)    The discounts for the year 2024-25 and beyond are set at the levels indicated in the table at paragraph 3.1.

 

2)    To continue to award a local discount of 100% in 2024-25 for eligible cases of hardship under Section 13A of the Local Government Finance Act 1992 (as amended). See the associated policy in Appendix B.

 

3)    That an exception to the levy charges may continue to be made by the Revenues Manager in the circumstances laid out in section 3.2 of this report.

 

4)    The premiums for the year 2024-25 and beyond are set at the levels indicated in the table at paragraph 4.2.

 

5)    To continue to award a local discount of 100% in 2024-25 for eligible cases of care leavers under Section 13A of the Local Government Finance Act 1992 (as amended).

 

6)    Those dwellings that are specifically identified under regulation 6 of the Council Tax (Prescribed Classes of Dwellings) (England) Regulations 2003 will retain the 50% discount as set out in paragraph 2.1 of this report.

 

7)    Those dwellings described or geographically defined at Appendix A which in the reasonable opinion of the Revenues Manager are judged not to be structurally capable of occupation all year round and were built before the restrictions of seasonal usage were introduced by the Town and Country Planning Act 1947, will be entitled to a 35% discount.

 

8)    The long-term empty-property premium of 100% is brought forward to increase from 12 months rather than 24  ...  view the full minutes text for item 71.

72.

Future of Emergency Phones pdf icon PDF 399 KB

Executive Summary

Emergency phones are in place at 22 locations along the North Norfolk coast from Morston to Horsey. Providing emergency telephones on beaches is not a statutory requirement, however North Norfolk’s have remained in place for over 30 years. Usage data shows not a single emergency telephone anywhere along the coast has been used for a documented emergency for many years.

 

BT have announced their move to digital by 2025 raising uncertainty about the future viability of the emergency phones. Unfortunately BT have been unable to say one way or another whether an alternative option will be available following the change.

 

The cost of keeping these phones operational is over £30k per year. The necessity of providing these phones has now vastly reduced and an opportunity to consider their future now exists.

 

 

Options considered

 

Option 1: Do nothing and keep the phones in operation. This option will be affected by the move to digital but we are not sure exactly how at this stage as BT are unable to confirm if there will be an alternative option following the change.

 

Option 2: Remove all emergency phones from the districts coastline.

 

Option 3: Remove only the emergency phones where mobile phone signal is known to be adequate, leaving those where signal is particularly poor. This option will be affected by the move to digital but we are not sure exactly how at this stage as BT are unable to confirm if there will be an alternative option following the change.

 

Consultation(s)

Discussions have been held internally within the Leisure Team and the IT department.

 

Externally discussions have been held with the RNLI and Coastguard, who showed no concern about the proposal and indicated that they are reviewing their own processes as a result of BT’s digital move.

 

Recommendations

 

The Council takes the decision to remove all Emergency Phones in the district.

 

Reasons for recommendations

 

1.1           It is proposed that the necessity for Emergency Phones is no longer as important as it once was. Their lack of use and the imminent move by BT to go digital mean that we believe the requirement for these phones no longer exists.

1.2           BT are unable to provide assurances that an alternative to analogue lines will be available to keep the emergency phones operational post digitilisation. However they have given assurances that mobile phone signal is being targeted for improvement throughout the district.

1.3           The Council could make a financial saving of over £30k per annum by removing this service.

1.4           It is not deemed that removal would cause significant community safety issues. Partners such as the RNLI have been consulted and raised no concerns either.

 

Background papers

 

NA

 

 

Wards affected

Coastal, Sheringham South, Beeston Regis and The Runtons, Cromer Town, Suffield Park, Poppyland, Mundesley, Bacton, Happisburgh, Hickling.

Cabinet member(s)

Cllr. Liz Withington

Cllr. Harry Blathwayt

Contact Officer

Colin Brown, Leisure & Locality Services Manager, 01263516001

 

 

 

Links to key documents:

 

Corporate Plan:         

NA

Medium Term Financial Strategy (MTFS)                                

This could generate  ...  view the full agenda text for item 72.

Decision:

Decision

RESOLVED

 

To agree to remove all Emergency Phones in the District

 

Reason for the decision:

 

1.1          It is proposed that the necessity for Emergency Phones is no longer as important as it once was. Their lack of use and the imminent move by BT to go digital mean that we believe the requirement for these phones no longer exists.

1.2          BT are unable to provide assurances that an alternative to analogue lines will be available to keep the emergency phones operational post digitilisation. However they have given assurances that mobile phone signal is being targeted for improvement throughout the district.

1.3          The Council could make a financial saving of over £30k per annum by removing this service.

1.4          It is not deemed that removal would cause significant community safety issues. Partners such as the RNLI have been consulted and raised no concerns either.

 

Minutes:

The Chairman invited the Assistant Director for Environment & Leisure to introduce this item. She began by explaining that there were currently emergency phones at 22 locations along the North Norfolk coast. They had become redundant and usage data showed that none of them had been used for a documented emergency for many years. BT have announced their move to digital by 2025 raising uncertainty about the future viability of the emergency phones. Unfortunately BT have been unable to say one way or another whether an alternative option will be available following the change.

 

The cost of keeping these phones operational is over £30k per year. The necessity of providing these phones has now vastly reduced and an opportunity to consider their future now exists. She referred members to page 102 of the papers and advised them that line rental would now increase to £135.57 a month. This meant that the overall saving of removing these phones would now be £57,028.

 

She concluded by saying that the proposal was to remove the phones from these locations. Officers had tested that mobile phones could make an emergency call from every site. They had also contacted the RNLI and the Coastguard and neither had raised concerns about the removal of these phones. She concluded by saying that although their removal resulted in a saving, the main reason for the proposals was because the technology no longer supported their use.

 

Cllr L Shires referred to page 103, s12.2 and said that it set out clearly that the reasons for the proposals were due to BT not able to provide assurances that an alternative to analogue lines would be available to keep the emergency phones operational post digitisation.

 

It was proposed by Cllr T Adams, seconded by Cllr H Blathwayt and

 

RESOLVED

 

To agree to remove all Emergency Phones in the District

 

Reason for the decision:

 

1.1           It is proposed that the necessity for Emergency Phones is no longer as important as it once was. Their lack of use and the imminent move by BT to go digital mean that we believe the requirement for these phones no longer exists.

1.2           BT are unable to provide assurances that an alternative to analogue lines will be available to keep the emergency phones operational post digitilisation. However they have given assurances that mobile phone signal is being targeted for improvement throughout the district.

1.3           The Council could make a financial saving of over £30k per annum by removing this service.

1.4           It is not deemed that removal would cause significant community safety issues. Partners such as the RNLI have been consulted and raised no concerns either.

 

73.

Stalham Sports Centre pdf icon PDF 137 KB

Executive Summary

Stalham Sports Centre is one of three dual use community sports centres operated on behalf of the Council by Everyone Active as part of the current Leisure Contract. It has consistently been the least well attended of the three sites and last calendar year only received a little over 5000 visits. The Council budgets £17k per annum for its share of maintenance and utility costs as per the dual use agreement in place.

 

A proposal has been made for the incumbent trust – Synergy Multi Academy Trust – to take the operations of the site back in-house. Everyone Active have indicated that they are open to this transfer taking place and the Leisure Contract contains a clause allowing it to happen.

Options considered

 

  1. To hand back the operation of the Stalham dual use sports centre to the Synergy Multi Acadmey Trust.
  2. To not hand back the operation of Stalham dual use sport centre and for it to continue to be operated as part of the NNDC leisure contract with Everyone Active.

Consultation(s)

Meetings with local ward members for Stalham have been undertaken, alongside meetings with Everyone Active, The Synergy Trust and the NNDC Communications Manager.

Recommendations

 

Cabinet agrees to hand back operations of the Stalham dual use sports centre to Synergy Multi Academy Trust and instruct the Leisure and Locality Services Manager to undertake this process.

Reasons for recommendations

 

The Council have been approached by the Synergy Multi Academy Trust to operate Dual Use Centre.

 

The council have put a lot of resource into this site over a number of years, both in-house and through a Leisure Operator. Neither have been overly successful and therefore it is believed to be a good option to allow the Academy themselves to operate the site for community use.

Background papers

 

 

 

 

 

Wards affected

Stalham

Cabinet member(s)

Cllr. L, Withington

Contact Officer

Colin Brown Leisure and Localities Manager 01263 516001                     

Emily Capps- Assistant Director for Environmental and Leisure Services

 

 

Links to key documents:

 

Corporate Plan:         

Developing Communities

Medium Term Financial Strategy (MTFS)                                

The proposal could generate a saving to the Council of £17k per annum

Council Policies & Strategies

N/A

 

Corporate Governance:

 

Is this a key decision 

 Yes

Has the public interest test been applied

N/A

Details of any previous decision(s) on this matter

N/A

 

Decision:

Decision

RESOLVED

 

To agree to hand back operations of the Stalham dual use sports centre to Synergy Multi Academy Trust and instruct the Leisure and Locality Services Manager to undertake this process.

 

Reason for the decision:

 

The Council have been approached by the Synergy Multi Academy Trust to operate Dual Use Centre.

 

The Council has put a lot of resource into this site over a number of years, both in-house and through a Leisure Operator. Neither have been overly successful and therefore it is believed to be a good option to allow the Academy themselves to operate the site for community use

Minutes:

The Chairman invited the Assistant Director for Environment & Leisure Services to introduce this item. She explained that Stalham Sports Centre was one of three dual use community sports centres operated on behalf of the Council by Everyone Active as part of the current Leisure Contract. It had consistently been the least well attended of the three sites and last calendar year only received a little over 5000 visits. The Council budgeted £17k per annum for its share of maintenance and utility costs as per the dual use agreement in place.

 

A proposal had been made for the incumbent trust – Synergy Multi Academy Trust – to take the operations of the site back in-house. Everyone Active had indicated that they were open to this transfer taking place and the Leisure Contract contained a clause allowing it to happen. Stalham Sports Centre’s facilities included a social area/reception, four court sports hall, four tennis courts and a small artificial MUGA. As per the dual use agreement in place for the site, these facilities were available to hire by the public from 6pm-10pm weekdays, 8am-5pm weekends and all day during the school holidays. The Synergy Trust was confident that it could continue to provide facilities for the benefit of the community.

 

Cllr L Shires said that she had spoken to Cllr M Taylor, one of the local members for Stalham and he had indicated his support for the proposals.

 

It was proposed by Cllr T Adams, seconded by Cllr L Shires and

 

RESOLVED

 

To agree to hand back operations of the Stalham dual use sports centre to Synergy Multi Academy Trust and instruct the Leisure and Locality Services Manager to undertake this process.

 

Reason for the decision:

 

The Council have been approached by the Synergy Multi Academy Trust to operate Dual Use Centre.

 

The Council has put a lot of resource into this site over a number of years, both in-house and through a Leisure Operator. Neither have been overly successful and therefore it is believed to be a good option to allow the Academy themselves to operate the site for community use

74.

Annual Update - Regulation of Investigatory Powers Act 2000 (RIPA) pdf icon PDF 115 KB

Annual Update - Regulation of Investigatory Powers Act 2000 (RIPA)

 

Executive Summary

The Council is required to have a Policy for the use of powers under the Regulation of Investigatory Powers Act 2000 (RIPA).

 

Home Office guidance recommends that elected members should review the use of the RIPA powers and ensure the policy remains fit for purpose, at least once per year.

 

Officers have reviewed the Regulation of Investigatory Powers Act 2000 (RIPA) Policy and Procedures document and made a number of minor changes. These changes reflect references in the document to relevant Codes of Practice and removed references to a guidance document which has been withdrawn and not yet replaced.

 

Officers have reviewed the Internet & Social Media Research & Investigations Policy and identified that no changes are necessary at this time.

 

The Council has made use of powers under RIPA on one occasion in the last 12 months.

 

Options considered

 

The Policy is required to ensure proper application of the Act, so there is not an alternative option. 

 

Consultation(s)

Consultation has been undertaken with the Monitoring Officer, who also acts as the Gatekeeper for RIPA activity.

 

Recommendations

 

  1. That the amendments to the revised Regulation of Investigatory Powers Act 2000 Policy and Procedures, set out at Appendix A, be accepted.

 

  1. That Members note that there are no amendments required to the Internet & Social Media Research & Investigations Policy

 

  1. That Members note the activity undertaken under RIPA.

 

Reasons for recommendations

 

The Council is required to have an up to date policy/procedure in order to exercise its powers.

 

Members are required to be aware of the RIPA activity undertaken by the Council.

 

Background papers

 

None

 

 

 

Wards affected

All

 

Cabinet member(s)

Cllr Calum Ringer

 

Contact Officer

Steve Hems, Director for Communities

01263 516192

Steve.hems@north-norfolk.gov.uk

 

 

Links to key documents:

 

Corporate Plan:         

This item does not directly relate to delivery of the Corporate Plan objectives but is a statutory requirement.

Medium Term Financial Strategy (MTFS)                                

There is no direct impact on the Medium-Term Financial Strategy.

Council Policies & Strategies

NNDC Regulation of Investigatory Powers Act 2000 (RIPA) Policy and Procedures

NNDC Internet & Social Media Research & Investigations Policy

 

Corporate Governance:

 

Is this a key decision 

 No

Has the public interest test been applied

Yes, not exempt

Details of any previous decision(s) on this matter

N/A

 

 

 

Additional documents:

Decision:

Decision

RESOLVED

 

To approve

 

  1. That the amendments to the revised Regulation of Investigatory Powers Act 2000 Policy and Procedures, set out at Appendix A, be accepted.

 

  1. That Members note that there are no amendments required to the Internet & Social Media Research & Investigations Policy

 

  1. That Members note the activity undertaken under RIPA.

 

Reason for the decision:

 

The Council is required to have an up to date policy/procedure in order to exercise its powers.

 

Members are required to be aware of the RIPA activity undertaken by the Council.

 

Minutes:

 

The Chairman invited Cllr C Ringer, Portfolio Holder for IT, Environmental & Waste Services to introduce this item. He explained that the Council was required to have a policy for the use of powers under the Regulation of Investigatory Powers Act 2000 (RIPA) and members were requested to review this on an annual basis.

 

The Director for Communities added that this was being brought forward in line with Home Office guidance. He said that officers had reviewed the Regulation of Investigatory Powers Act 2000 (RIPA) Policy and Procedures document and made a number of minor changes. These changes reflected references in the document to relevant Codes of Practice and removed references to a guidance document which had been withdrawn and not yet replaced. Officers had reviewed the Internet & Social Media Research & Investigations Policy and identified that no changes were necessary at this time.

 

The Chairman sought clarification that there had been no significant changes within the last year. The Director for Communities confirmed that there had not been. He said that a previous piece of guidance had been withdrawn and not yet replaced so all references to this document had been removed from the Council’s documents.

 

It was proposed by Cllr C Ringer, seconded by Cllr T Adams and

 

RESOLVED

 

To approve

 

  1. That the amendments to the revised Regulation of Investigatory Powers Act 2000 Policy and Procedures, set out at Appendix A, be accepted.

 

  1. That Members note that there are no amendments required to the Internet & Social Media Research & Investigations Policy

 

  1. That Members note the activity undertaken under RIPA.

 

Reason for the decision:

 

The Council is required to have an up to date policy/procedure in order to exercise its powers.

 

Members are required to be aware of the RIPA activity undertaken by the Council.

 

75.

Net Zero Fast Followers programme

To receive a verbal update from Jonathan Ward on the ‘Net Zero Fast Followers’ programme.

Minutes:

The Chairman invited Jonathan Ward from the Norfolk Climate Change Partnership to give a presentation on ‘Norfolk Net Zero Communities’. He outlined the background to the project and explained that it was a two-year Innovate UK funded scheme. He explained that the approach was focussed on finding the right options for people and the place they lived in, at the right times and in the right form to make the net zero transition work for them and their community. He outlined project governance and delivery and then handed over to NNDC’s Climate & Environmental Policy Manager to talk to members about the selection of Stalham as the chosen community for North Norfolk to take part in the scheme. She explained that Stalham met the criteria for selection in terms of population and had a demographic and housing mix which complemented the other areas chosen. There was a high degree of electric and other off-gas heating and pockets of fuel poverty. She added that it was important that it was a community that was keen to engage with the project and it fitted in well with various other ongoing schemes in the town and surrounding areas.

 

Mr Ward concluded his presentation by outlining the next steps for the project. He empathised the importance of community engagement and support from parish and town councils.

 

The Chairman thanked Mr Ward for his presentation and invited members to ask questions:

 

Cllr W Fredericks said that the Council’s Energy Officer was currently ‘door-knocking’ in Stalham to offer help to residents through the ‘Norfolk Warm Homes’ scheme. In addition, leaflets regarding the Early Help Hub were being widely distributed in the town so that holistic support was being offered.

 

Cllr A Varley, Portfolio Holder for Climate Change and Net Zero thanked Mr Ward for his presentation. He said that when the Council was looking to achieve its ambitious target of Net Zero by 2030, it was important to remember that the biggest emissions were outside of the Council’s control so projects such as this were fundamental to driving the Net Zero programme forward.

 

Cllr C Ringer said that he welcomed the project. He said it was important to highlight the co-benefits of dealing with climate change. It could be a challenging issue to ‘sell’ to local communities but if it could be demonstrated that making homes more energy efficient could help residents save money as well as benefitting the environment, then real progress could be made. He added that he welcomed the opportunities to work with local businesses, particularly hospitality, and he was interested to see how the project progressed. He concluded by asking how other communities could learn from Stalham as the scheme was rolled out.

 

Mr Ward replied that the intention was to highlight the benefits of the Stalham scheme and others across Norfolk and share those with other communities so they could learn from it. Parishes would be advocates for this so they could speak to others. He concluded by saying it was a  ...  view the full minutes text for item 75.

76.

Exclusion of Press and Public

To pass the following resolution:

“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs _ of Part I ofSchedule 12A (as amended) to the Act.”

77.

Private Business