Agenda, decisions and minutes

To approve, as a correct record, the minutes of the meeting of the Cabinet held on 15 April 2024.

The minutes of the meeting of Cabinet held on 15^th April were approved as a correct record and signed by the Chairman.

To receive questions and statements from the public, if any.

None received.

To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government Act 1972

None received.

Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The Code of Conduct for Members requries that declarations include the nature of the interest and whether it is a disclosable pecuniary interest (see attached guidance and flowchart)

None.

To receive oral questions from Members, if any

The Chairman advised members that they could ask questions as matters arose.

To consider any recommendations referred to the Cabinet by the Overview & Scrutiny Committee for consideration by the Cabinet in accordance within the Overview and Scrutiny Procedure Rules.

The following recommendation was made to Cabinet by the Overview & Scrutiny Committee at the meeting held on 17^th April:

1.     East of England Water Summit:

That Cabinet provide advice on what it would like the Council to take forward on water issues following the East of England Water Summit.

2.     Call-in of Cabinet decision:

There is an extraordinary meeting of the Overview & Scrutiny Committee on 8^th May to consider a call-in request to review the following Cabinet decision made at the meeting held on 15^th April:

Agenda Item 11: Rocket House, Cromer

Cabinet RESOLVED

1.1       To delegate to the Asset Strategy Manager (Estates), in consultation with the s.151 officer, the existing allocated capital budget to action remedial works as soon feasibly possible to the property, as outlined in the Intrusive Inspection and Damp Investigation Report, subject to the vacation of the tenant (RNLI).

1.2       Delegate to the Asset Strategy Manager (Estates), in consultation with the s.151 officer, to utilise any remaining capital budget to undertake energy improvement works to the property in order to increase the energy performance rating to the required standard for leasing.

1.3       Delegate authority to the Asset Strategy Manager to commence negotiation of terms for a new lease, with the existing RNLI tenant, with a further report back to Cabinet in accordance with governance procedures.

Reason for the decision:

To address the ongoing issues with damp in the building and increase the energy performance of the building.

This decision has been called-in to the Overview & Scrutiny Committee for the following reasons:

The Call-In request is made because of concerns over the decision taken by Cabinet to undertake significant works to the Rocket House Building, Cromer without sufficient supporting evidence being made available in public in respect of the following:-

·       A developed options appraisal showing the costs, advantages, disadvantages, and risks associated with each option;

·       A detailed business case showing the historical income and revenue and capital costs for the building to date; and the future projected income and revenue and capital costs together with the forecast payback period and full risk assessment arising from a decision to proceed.

payback period and full risk assessment arising from a decision to proceed.

Please note that the agenda for the Cabinet meeting of 13^th May is published before the extraordinary meeting of the Overview & Scrutiny Committee on 8^th May. The outcome of the call-in request is therefore not known at the time of publication. Any recommendations will be reported at the Cabinet meeting on 13^th May.

Supporting information submitted to the Overview & Scrutiny Committee regarding the call-in is attached to this agenda. Any further information regarding previous Cabinet decisions on this matter can be found on the Council’s website: Home | Committee structure (north-norfolk.gov.uk)

The Scrutiny Officer read out the following statement on behalf of Cllr N Dixon, Chairman of the Overview & Scrutiny Committee.

‘In respect of the first recommendation it's self-explanatory and for the second - the Rocket House Call In, I would have confirmed the split decision of OSC was to accept recommendation (c) on page 15 of the papers’

The Chairman invited Cllr A Varley, Portfolio Holder for Climate Change and Net Zero to speak regarding the East of England Water Summit. Cllr Varley said that the discussion undertaken at the Overview & Scrutiny Committee meeting was constructive and there had been some recommendations regarding further engagement with the Norfolk Strategic Flood Alliance, Water Resources East, Internal Drainage Board, and other external agencies, and invite these agencies to Overview & Scrutiny Committee, as necessary.

The Chairman said that he agreed that initial engagement with the Norfolk Strategic Flood Alliance was important and that the Council should continue to monitor Anglian Water’s strategic plan and the significant investment that was planned locally was achieved.  He highlighted key areas such as adequate water supply for hydrogen production at Bacton and abstraction licences for agriculture.

Cllr H Blathwayt said that the Internal Drainage Boards should be invited to attend Overview & Scrutiny Committee so that their views could be represented.

Cllr A Varley said that Water Resources East should also be included in any discussions as they could provide an over-arching strategic input into the discussions.

The Chief Executive acknowledged that there were acute pressures regarding water availability in North Norfolk. Anglian Water had a statutory responsibility to meet future housing growth needs but there was no such requirement to meet future business needs and some agricultural and food processing firms were already experiencing pressure regarding Environment Agency review of abstraction licences.  He agreed with the Chairman’s comments regarding water provision to support the proposed hydrogen production at Bacton.

Regarding the Norfolk Strategic Flood Alliance (NSFA), he said that there was a further summit event on 31^st May. The NSFA was developed around rainfall intensity and surface water flooding and damaged properties and flooded highways and how that water was managed. This introduced a series of issues and considerations in the way in which rainwater was captured and retained. The event on 31^st May was billed as a Flood Water Management and Drought Summit and the Council would be represented by the Assistant Director for Environment & Leisure. He added that it was big issue for the Council in terms of planning policy and the Council’s Planning Policy Team was already engaging with Water Resources East and he was not sure that Cabinet could add any additional advice or input on the matter. If there was a need to disseminate information or further members’ understanding of the issues, then consideration could be given to that.

Cllr W Fredericks said that her recollection of the Overview and Scrutiny Committee’s discussion on this matter was that they were going to request that representatives of the NSFA and Water  ...  view the full minutes text for item 61.

Decision

RESOLVED

That Cabinet agree to the short-term lease as outlined in the exempt appendix.

Reason for decision:

To have a lease in place for a short period to enable the existing tenant to be in operation.

The Portfolio Holder for Finance & Assets, Cllr L Shires, introduced this item. She said that it was a brief paper and she asked the Estates & Asset Strategy Manager to outline the background. She explained that the existing tenant (RNLI) had served notice to vacate the property this summer and a short term lease was proposed to enable them to stay until 31^st October 2024.

It was proposed by Cllr L Shires, seconded by Cllr T Adams and

RESOLVED

RESOLVED

That Cabinet agree to the short-term lease as outlined in the exempt appendix.

Reason for decision:

To have a lease in place for a short period to enable the existing tenant to be in operation.

To pass the following resolution:

“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A (as amended) to the Act.”

Information in this appendix involves the likely disclosure of exempt information as defined in paragraph 3, Part 1 of schedule 12A (as amended) to the Local Government Act 1972.

This paragraph relates to:

Para 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information)

The public interest in maintaining the exemption outweighs the public interest in disclosure for the following reasons:

The information is commercially sensitive, relating to commercial options being considered by the authority. Releasing this information would be likely to have a prejudicial impact upon third parties as well as the Council in obtaining best value.