Agenda and decisions

Cabinet - Monday, 6th September, 2021 10.00 am

Venue: Council Chamber - Council Offices. View directions

Contact: Emma Denny  Email: emma.denny@north-norfolk.gov.uk

Items
No. Item

2.

Minutes pdf icon PDF 231 KB

To approve, as a correct record, the minutes of the meeting of the Cabinet held on 05 July 2021 and the Special meeting of Cabinet held on 19th July 2021.

Additional documents:

3.

Public Questions and Statements

To receive questions and statements from the public, if any.

4.

Items of Urgent Business

To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government Act 1972

5.

Declarations of Interest pdf icon PDF 233 KB

Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The Code of Conduct for Members requries that declarations include the nature of the interest and whether it is a disclosable pecuniary interest (see attached guidance and flowchart)

6.

Members' Questions

To receive oral questions from Members, if any

7.

Recommendations from Cabinet Working Parties

The following recommendation to cabinet was made at the Planning Policy & Built Heritage Working Party meeting held on 16th August 2021:

 

Local Plan Policy – Small Growth Villages Policy

 

RECOMMENDED

 

1.    That Happisburgh is removed from the list of Small Growth Villages.

2.    That additional policy criteria are added to ensure that rural exceptions affordable housing schemes are prioritised in Small Growth Villages, and additional amendments

·         to explain how Neighbourhood Plans are impacted by the policy;

·         to clarify that the policy criteria applies to sites between .25 hectares and 1 hectare in size;

·         to provide clarification of the status of Hoveton as a Large Growth Village within the Local Plan.

 

Decision:

Decision

RESOLVED

 

Local Plan Policy – Small Growth Villages Policy

 

1.      That Happisburgh is removed from the list of Small Growth Villages.

2.      That additional policy criteria are added to ensure that rural exceptions affordable housing schemes are prioritised in Small Growth Villages, and additional amendments

·       to explain how Neighbourhood Plans are impacted by the policy;

·       to clarify that the policy criteria applies to sites between .25 hectares and 1 hectare in size;

·       to provide clarification of the status of Hoveton as a Large Growth Village within the Local Plan.

 

8.

Recommendations from Overview & Scrutiny Committee

To consider any recommendations referred to the Cabinet by the Overview & Scrutiny Committee for consideration by the Cabinet in accordance within the Overview and Scrutiny Procedure Rules

9.

Officer Delegated Decision May to August 2021 pdf icon PDF 130 KB

Summary:

 

 

 

 

Options considered:

This report details the decisions taken by Senior Officers under delegated powers from May to August 2021

 

 

Not applicable.

 

 

 

Recommendations:

 

 

 

Reasons for

Recommendations:

 

To receive and note the report and the register of officer decisions taken under delegated powers.

 

 

The Constitution: Chapter 6, Part 5, sections 5.1 and 5.2. details the exercise of any power or function of the Council where waiting until a meeting of Council or a committee would disadvantage the Council. The Constitution requires that any exercise of such powers should be reported to the next meeting of Council, Cabinet or working party (as appropriate)

 

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on to write the report, which do not contain exempt information and which are not published elsewhere)

 

 

Delegated decision forms – as completed by the relevant officer

 

 

 

               

Cabinet Member(s)

All

 

Ward(s) affected

All

Contact Officer, telephone number and email:

Emma Denny, Democratic Services Manager, 01263 516010

 

 

Additional documents:

10.

BUDGET MONITORING REPORT 2021/22 - PERIOD 4 pdf icon PDF 683 KB

Summary:

 

 

 

Options considered:

This report summarises the budget monitoring position for the revenue account, capital programme and reserves statement to the end of July 2021. 

 

Not applicable.

 

Conclusions:

 

The overall position at the end of July 2021 shows an £2,934,144 underspend for the current financial year on the revenue account, this is however currently expected to deliver a full year underspend of £89,672

 

Recommendations:

 

 

 

 

Reasons for

Recommendations:

It is recommended that Cabinet:

 

1)    Note the contents of the report and the current budget monitoring position.

 

To update Members on the current budget monitoring position for the Council.

 

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on the write the report and which do not contain exempt information)

 

 

System budget monitoring reports

 

 

 

Cabinet Member(s)

Cllr Eric Seward

Ward(s) affected

 

Contact Officer, telephone number and email: Lucy Hume, 01263 516246, Lucy.Hume@north-norfolk.gov.uk

 

 

 

 

Additional documents:

11.

2020/21 OUTTURN REPORT (PERIOD 12 BUDGET MONITORING REPORT) pdf icon PDF 341 KB

Summary:

 

 

 

 

 

 

 

 

Options considered:

This report presents the provisional outturn position for the 2020/21 financial year which shows a General Fund underspend of £752,223. It also provides an update in relation to the Council’s capital programme. Details are included within the report of the more significant year-end variances compared to the current budget for 2020/21. The report also makes recommendations for contributions to reserves.

 

The report provides a final budget monitoring position for the 2020/21 financial year. The report makes recommendations that provide funding for ongoing commitments and future projects.

 

Conclusions:

 

The revenue outturn position as at 31 March 2020 shows an overall underspend of £752,223. The final position allows for £255,917 from budget and grant underspends to be rolled forward within Earmarked Reserves to fund ongoing and identified commitments for which no budget has been allocated in 2021/22. The position as reported has been used to inform the production of the statutory accounts which will then be subject to audit by the Council’s external auditors.

 

Recommendations:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reasons for

Recommendations:

 

Members are asked to consider the report and recommend the following to Full Council:

 

a)    The provisional outturn position for the General Fund revenue account for 2020/21;

b)  The transfers to and from reserves as detailed within the report (and appendix C) along with the corresponding updates to the 2021/22 budget;

c) Allocate the surplus of £752,223 to the Delivery Plan Reserve;

d)  The financing of the 2020/21 capital programme as detailed within the report and at Appendix D;

e) The balance on the General Reserve of £2.326 million;

f)  The updated capital programme for 2021/22 to 2024/25 and scheme financing as outlinedwithin the report and detailed at Appendix E;

 

g)  The outturn position in respect of the Prudential Indicators for 2020/21 as detailed in Appendix F and;

h) The roll-forward requests as outline in Appendix H are approved.

To approve the outturn position on the revenue and capital accounts used to produce the statutory accounts for 2020/21.

 

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on the write the report and which do not contain exempt information)

 

Budget Monitoring Reports, NNDR returns

 

Cabinet Member(s):

Cllr Eric Seward

Ward(s) affected All

Contact Officer, telephone number and email: Lucy Hume, 01263 516246, Lucy.Hume@north-norfolk.gov.uk

 

 

Additional documents:

Decision:

To recommend the following to Full Council:

 

a)  The provisional outturn position for the General Fund revenue account for 2020/21;

b)  The transfers to and from reserves as detailed within the report (and appendix C) along with the corresponding updates to the 2021/22 budget;

c) Allocate the surplus of £752,223 to the Delivery Plan Reserve;

d)  The financing of the 2020/21 capital programme as detailed within the report and at Appendix D;

e) The balance on the General Reserve of £2.326 million;

f)  The updated capital programme for 2021/22 to 2024/25 and scheme financing as outlined within the report and detailed at Appendix E;

g)  The outturn position in respect of the Prudential Indicators for 2020/21 as detailed in Appendix F and;

h) The roll-forward requests as outline in Appendix H are approved.

 

Reasons for the recommendations:

To approve the outturn position on the revenue and capital accounts used to produce the statutory accounts for 2020/21.

 

12.

Treasury Management Annual Report 2020/21 pdf icon PDF 252 KB

Summary:                   This report sets out the Treasury Management activities actually undertaken during 2020/21 compared with the Treasury Management Strategy for the year.

 

Options Considered: This report must be prepared to ensure the Council complies with the CIPFA Treasury Management and Prudential Codes.

 

Conclusions:               Treasury activities for the year have been carried out in accordance with the CIPFA Code and the Council’s Treasury Strategy.

 

Recommendations:    That the Council be asked to RESOLVE that The Treasury Management Annual Report and Prudential Indicators for 2019/20 are approved.

 

Reasons for

Recommendation:      Approval by Council demonstrates compliance with the Codes.

 

 

Cabinet Member(s):    Cllr Eric Seward

Ward(s) affected:        All

Contact Officer, telephone number and email:         

Lucy Hume, 01263 516246, lucy.hume@north-norfolk.gov.uk

Decision:

To recommend to Full Council that the Treasury Management Annual Report and

Prudential Indicators for 2020/21 are approved.

 

Reason for recommendation:

To ensure compliance with the financial codes

13.

Debt Recovery 2020-21 pdf icon PDF 219 KB

Summary:

 

 

This is an annual report detailing the council’s collection performance and debt management arrangements for 2020/21

The report includes a:

 

§  A summary of debts written off in each debt area showing the reasons for write-off and values.

§  Collection performance for Council Tax and Non- Domestic Rates.

§  Level of arrears outstanding

§  Level of provision for bad and doubtful debts

 

Recommendations:

To approve the annual report giving details of the Council’s write-offs in accordance with the Council’s Debt Write-Off Policy and performance in relation to revenues collection.

 

 

Wards:

Eric Seward

All

Contact Officer, telephone number, and e?mail:

Sean Knight 01263 516347

Sean.Knight@north-norfolk.gov.uk

 

Additional documents:

Decision:

To recommend to Council:

Approval of the annual report giving details of the Council’s write-offs in accordance with the Council’s Debt Write-Off Policy and performance in relation to revenues collection.

 

Reasons for the decision

To ensure compliance with Council policies.

14.

Customer Services Strategy pdf icon PDF 121 KB

Summary:

 

Options considered:

Adoption of updated  Customer Services Strategy

 

An approved strategy is required.

 

Conclusions:

 

The Customer Services Strategy provides a sound base for the definition and improvement of standards and performance and should be approved for adoption.

 

Recommendations:

 

 

Cabinet are requested to approve the Customer Standards Strategy for adoption.

Reasons for

Recommendations:

This will allow the further definition and development of the Digital Customer Service Improvement programme.

 

               

Cabinet Member(s):

Cllr. Lucy Shires

 

Ward(s) affected: All

 

 

Contact Officer, telephone number and email: Sean Kelly, 01263516276, Sean.Kelly@North-norfolk.gov.uk

 

 

 

Additional documents:

Decision:

Resolved

That this decision be deferred until the Cabinet meeting on 4th October 2021.

 

Reason for the decision:

The strategy did not sufficiently reflect the priorities of the Administration and further work was required.

15.

Managing Performance Q1 2021-2022 pdf icon PDF 249 KB

Summary:

 

 

 

 

 

 

 

 

 

 

Options considered:

The Managing Performance Report attached, as Appendix A, will enable the Council to assess delivery against objectives detailed in the Corporate Plan Delivery Plan 2019-2023 and operational service performance. It gives an overview of progress towards achieving the objectives in the Corporate Plan, assesses the impact that Covid-19 has had on both these aspects of Council performance, and the actions being taken to address these issues and proposes any further action needed.

 

Options considering action regarding performance are presented separately, issue by issue, to the appropriate Council Committee where committee approval is required.

 

Conclusions:

 

With the first six months of 2021 subject to extended national COVID lockdowns and restrictions, Coronavirus has continued to have a significant impact on the Council’s capacity and ability to achieve all of the objectives in the Corporate Plan Delivery Plan 2019-2023.  However, good progress has been made towards the refined list of objectives as agreed by Cabinet at its meeting of the 5th October 2021 during the period April – June 2021 as the Council and other bodies seek to rebuild and recover from the response phase of the pandemic.

 

Recommendations:

 

 

 

 

 

Reasons for

Recommendations:

 

That Cabinet resolves to note this report and endorses the actions being taken by Corporate Leadership Team detailed in Appendix A – Managing Performance.

 

 

To ensure the objectives of the Council are achieved.

 

Cabinet Member(s)

Cllr Sarah Bütikofer

Ward(s) affected

All

Contact Officer, telephone number and email: Steve Blatch, Chief Executive

Email:- steve.blatch@north-norfolk.gov.uk

Tel:- 01263 516232

Additional documents:

16.

Additional Restrictions Grant pdf icon PDF 486 KB

Summary:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Options considered:

Following the Council’s success in fully defraying its initial allocation from the Government funded Additional Restrictions Grant (ARG), NNDC has now qualified for additional funding. The top-up fund represents an opportunity for the Council to continue to assist local businesses, with a particular focus on supporting the recovery process from the impact of the Covid-19 pandemic and helping them to become more resilient to potential future threats and challenges.

 

As agreed at Full Council on 28 April 2021, delegation is provided to the Director of Resources, in consultation with the Cabinet Portfolio Holder for Sustainable Growth, to:

 

1.    establish the terms and processes to commit the remaining ARG fund by 30 June 2021, and;

2.    develop a programme of business support using the anticipated ARG top-up funds that the District will benefit from following the full dissemination of the current fund.

 

The former point has now been concluded and the Council has received £760,411 to fund the delivery of a new programme of support. This report sets out the broad concepts for a proposed programme.

 

The Council is obliged to use the ARG fund to support local businesses, particularly those who may not been able to benefit from the mandatory grant schemes. The Government has advised that this should predominantly take the form of discretionary grants. However, the fund also allows the Council to use funding to deliver wider business support to which a range of options, including those outlined within this report, are possible.

 

The Council could choose to focus the remaining allocation solely on providing grants. However, it is recognised that businesses would additionally benefit from a broader offering of non-financial support to assist their recovery process, enable them to embed Covid-safe practices and to support resilience.

 

Conclusions:

 

The Covid-19 pandemic has taken a considerable toll on local businesses. Whilst some businesses were able to trade to some extent, many have been heavily impacted, struggling to meet their ongoing fixed costs and now, having reopened, are having to make significant efforts to recoup their losses. However, it is also recognised that the pandemic has also created opportunities and new revenue channels, to which the Council would wish to nurture and encourage.

 

Whilst the mandatory schemes have played a significant role in helping some businesses, there are many others who did not qualify for these grants. The ARG scheme has to date helped to address some of those who have slipped between the cracks. The next phase provides an opportunity for the Council to further develop the scheme to provide a wider range of assistance to help the local economy to bounce back.

 

Recommendations:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reasons for

Recommendations:

 

It is recommended that Cabinet:

 

1.    note the content of the report and the progress to date in committing the ARG funding;

2.    agree and approve the Business Support and Recovery Grant Scheme;

3.    confirm support for the appointment of administrative resource (1 FTE) to support the grant scheme(s) and, as required, to support the delivery of  ...  view the full agenda text for item 16.

Decision:

Resolved to:

 

1.     agree and approve the Business Support and Recovery Grant Scheme;

2.     confirm support for the appointment of administrative resource (1 FTE) to support the grant scheme(s) and, as required, to support the delivery of wider business support;

3.     agree to the further development of a wider scheme, with specific targeted support for the visitor economy, social care sectors and digital skills;

 

Reason for the decision:

 

To continue to support the recovery of the local economy and to ensure the funding is fully defrayed within the timescales determined by the Government.

 

17.

Ratification of Norfolk Strategic Flooding Alliance Strategy and Action Plan pdf icon PDF 123 KB

Summary:

 

 

 

Options considered:

The newly formed Norfolk Strategic Flooding Alliance seek ratification from stakeholders of their strategy and action plan.

 

To ratify the strategy in its current format

To not ratify the strategy in its current format.

 

Conclusions:

 

The principles of the NSFA strategy and action plan are appropriate, reasonable and cover the wide range of flooding outcomes from both coastal and fluvial incidents. The strategy is a high level document which does not provide specific detail on the resource and financial implications, although its principles appear to be sound.

 

Recommendations:

 

 

Reasons for

Recommendations:

 

That Cabinet ratify the Norfolk Strategic Flooding Alliance Strategy and Action Plan.

 

To support a collaborate approach to flooding and water management in Norfolk. To ensure that there continues to be a planned and resilient approach to flooding across the County.

 

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on to write the report, which do not contain exempt information and which are not published elsewhere)

 

Ratification Draft. V3 Norfolk Strategic Flooding Alliance Strategy document and action plan  

 

 

               

Cabinet Member(s): Cllr Nigel Lloyd

 

Ward(s) affected: All

Contact Officer, telephone number and email: Emily Capps, 01263 516274 emily.capps@north-norfolk.gov.uk

 

 

 

Additional documents:

Decision:

Resolved

 

To ratify the Norfolk Strategic Flooding Alliance Strategy and Action Plan.

 

Reason for the decision:

To support a collaborate approach to flooding and water management in Norfolk. To ensure that there continues to be a planned and resilient approach to flooding across the County.

 

18.

Exclusion of Press and Public

To pass the following resolution:

“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs _ of Part I ofSchedule 12A (as amended) to the Act.”

19.

Private Business