Items
| No. |
Item |
1. |
To Receive Apologies for Absence
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2. |
Substitutes
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3. |
Public Questions & Statements
To receive questions / statements from the
public, if any.
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4. |
Minutes  PDF 221 KB
To approve as a correct record the minutes of
the meeting of the Overview and Scrutiny Committee held on
11th October 2023.
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5. |
Declarations of Interest PDF 721 KB
Members are asked
at this stage to declare any interests that they may have in any of
the following items on the agenda. The Code of Conduct for Members
requires that declarations include the nature of the interest and
whether it is a disclosable pecuniary
interest.
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6. |
Items of Urgent Business
To determine any
other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of
the Local Government Act 1972.
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7. |
Petitions From Members of the Public
To consider any petitions received from
members of the public.
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8. |
Consideration of Any Matter Referred to the Committee by a Member
To consider any
requests made by non-executive Members of the Council, submitted to
the Democratic Services Manager with seven clear working
days’ notice, to include an item on the agenda of the
Overview and Scrutiny Committee.
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9. |
Responses of the Council or the Cabinet to the Committee's Reports or Recommendations
To consider any responses of the Council or
the Cabinet to the Committee’s reports or
recommendations:
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10. |
Waste and Related Services Update PDF 375 KB
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Executive Summary
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This report provides new
members of the Overview and Scrutiny Committee with background
information on the contract and a summary of the previous
performance of the contract.
The recent performance of the
contract is set out against the various collection streams and
other service areas and shows an overall improvement in performance
which is broadly being sustained.
Future developments associated
with the contract are also outlined.
In general the position is greatly improved from
previous reports to this committee. There is still work to be done
but the level of concern in respect of performance is much reduced
on the part of senior officers.
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Options considered
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This is an update report and
therefore no options have been considered.
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Consultation(s)
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This is an update report and
there is no decision making or financial consequences and therefore
no consultation has been undertaken.
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Recommendations
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- That Overview and Scrutiny note the report contents of the
report.
- That Overview and Scrutiny decide the frequency of further
updates on the Waste and Related Services Contract.
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Reasons for recommendations
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- To ensure
that members of Overview and Scrutiny have opportunity to consider
how the contract is performing and to understand trends around key
performance indicators.
- To allow further consideration of
contract performance in the future.
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Background papers
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None
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Wards
affected
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All
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Cabinet member(s)
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Callum Ringer
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Contact Officer
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Steve Hems, Director for
Communities, steve.hems@north-norfolk.gov.uk
Scott Martin, Environment and
Safety Manager, scott.martin@north-nofolk.gov.uk
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Links to key documents:
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Corporate Plan:
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N/A
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Medium Term Financial Strategy
(MTFS)
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N/A
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Council Policies &
Strategies
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N/A
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Corporate Governance:
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Is this a key
decision
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No
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Has the public interest test
been applied
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Not Exempt
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Details of any previous
decision(s) on this matter
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Not Applicable
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11. |
Anglian Water - Sewage Outflows Briefing
To receive a briefing from Anglian Water on
sewage outflows in the District. Members were requested to submit
questions in advance for this session.
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12. |
Budget Monitoring P6 2023 - 2024 PDF 742 KB
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Executive Summary
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This
report provides an update on the Council’s financial
performance and projected outturn for 2023/24 for the revenue
account, capital programme and reserves statement as at the end of
September 2023.
The
overall position at the end of September 2023 shows a £1.685m
underspend for the net operating expenditure on the revenue
account, this is however an unadjusted position that does not
include any known variations e.g. the inclusion of the pay award
for 2023/24.
As
at 30 September 2023, the General Fund projected a deficit of
£0.515m for the full year 2023/24. This is after adjusting for
all known variations and full year forecasting by service
managers.
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Options considered
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This is an update report on the
Council’s financial position and so no other options were
considered.
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Consultation(s)
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Cabinet Member
Section 151 officer
Budget Managers
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Recommendations
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It
is recommended that Overview & Scrutiny Committee supports the
following recommendation to
1)
Note the contents of the report and the current
budget monitoring position and note that officers will work
together to take action to reduce the overall projected deficit on
the General Fund at the year-end of 2023/24.
And
supports the following recommendations made by Cabinet to Full
Council to approve:
2)
An additional capital budget of £58k so that
the work for the refurbishment of the Red Lion roof (Cromer), the
Art Deco Block roof and handrails (Cromer) and the Chalet Block at
Sheringham can be awarded as one contract. And that approval be
given to fund the additional expenditure from the Asset Management
Reserve.
3)
An increase to the DFG capital budget of £118k
and approves that it is funded by the additional grant received for
this purpose from the Government.
4)
The provision of a new play area at the Lees in
Sheringham and approves a capital project budget for this of
£65k and that funding for this should come from the Delivery
Plan Reserve.
5)
The capital spending of £11k on the Morris
Street Car Park Boundary Wall and that it be funded from the Asset
Management Reserve.
6)
That the £85k of the Car Park refurbishment
capital budget is reallocated to the Public Conveniences so that
the outstanding works can be carried out and complete the
scheme.
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Reasons for recommendations
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To
update members on the current budget monitoring position for the
Council.
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Background papers
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\\fs\Accounts\Budget Monitoring\BUDGET MONITORING\2023-24\Period
6\Report\Final Report & Appendicies\Budget Monitoring P6
2023-24 .doc
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Wards
affected
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All
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Cabinet member(s)
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Cllr Lucy Shires
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Contact Officer
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s151 Tina Stankley,
Tina.stankley@north-norfolk.gov.uk
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Links to key documents:
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Corporate Plan:
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Budgets set to support the
Corporate Plan objectives.
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Medium Term Financial Strategy
(MTFS)
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Budget process in line with
MTFS
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Council Policies &
Strategies
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Service Budgets set in line
with the council policies and strategies.
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Corporate Governance:
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Is this a key
decision
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no
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Has the public interest test
been applied
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Not an exempt item
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Details of any previous
decision(s) on this matter
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N/A
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Additional documents:
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13. |
Treasury Management Mid-Year report 2023-2024 PDF 128 KB
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Executive Summary
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This report sets out the
Treasury Management activities undertaken during the first half of
the 2023/24 Financial Year compared with the Treasury Management
Strategy for the year.
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Options considered
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This report must be prepared to
ensure the Council is compliant with the CIPFA Treasury Management
and Prudential Codes.
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Consultation(s)
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Cabinet Member
Section 151 Officer
This report has been prepared
with the assistance of Link Treasury Services, the Council’s
Treasury advisors.
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Recommendations
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To
support the Cabinet recommendation to Full Council to approve
the Treasury Management Mid-Year Report 2023/24 is
approved.
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Reasons for recommendations
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Approval by Full Council
demonstrates compliance with the Prudential Code to ensure adequate
monitoring of the capital expenditure plans and treasury management
activity.
It
is a requirement that any proposed changes to the 2023/24
prudential indicators are approved by Full Council.
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Background papers
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The Council’s Treasury
Management Strategy 2023/24.
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Wards
affected
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All
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Cabinet member(s)
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Cllr. Lucy Shires
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Contact Officer
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James Moore
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Links to key documents:
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Corporate Plan:
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This report is required to ensure
the Council can demonstrate it is in a sound financial position and
able to deliver the projects in the Capital Programme which support
the Corporate Plan Objectives.
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Medium Term Financial Strategy
(MTFS)
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This report supports the MTFS in
confirming adequate financing is in place to deliver the
Council’s Capital Programme.
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Council Policies &
Strategies
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The Council’s Treasury
Management Strategy 2023/24
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Corporate Governance:
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Is this a key
decision
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No
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Has the public interest test
been applied
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Not an exempt item.
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Details of any previous
decision(s) on this matter
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N/A
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Additional documents:
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14. |
Council tax Discounts & Premiums Determination 2024-2025 PDF 126 KB
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Council Tax
Discounts & Premiums Determination 2024-25
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Executive Summary
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This report
sets out the proposed level of council tax discounts which shall
apply to classes of dwelling for the financial year
2024-25.
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Options considered.
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The
recommendations enable the Council to take
action, as a result of the reforms included in the Local
Government Finance Act 2012 (as amended), to encourage homeowners
to bring their homes back into use and generate council tax
income.
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Consultation(s)
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The
legislation provides local authorities with the power to determine
the level of council tax discount in relation to certain classes of
property. The Council must approve its determinations for each
financial year. The calculation of the tax base for 2024/25 will be
made on the assumption that the determinations recommended below
will apply.
In accordance with the relevant legislation these
determinations shall be published in at least one newspaper
circulating in North Norfolk before the end of the period of 21
days beginning with the date of the determinations.
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Recommendations
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To
support the Cabinet resolution to recommend to Full Council that
under Section 11A of the Local Government Finance Act 1992 and in
accordance with the provisions of the Local Government Finance Act
2012 and other enabling powers that:
1)
The discounts for the year 2024-25 and beyond are
set at the levels indicated in the table at paragraph
3.1.
2)
To continue to award a local discount of 100% in
2024-25 for eligible cases of hardship under Section 13A of the
Local Government Finance Act 1992 (as amended). See the associated
policy in Appendix B.
3)
That an exception to the levy charges may continue
to be made by the Revenues Manager in the circumstances laid out in
section 3.2 of this report.
4)
The premiums for the year 2024-25 and beyond are set
at the levels indicated in the table at paragraph
4.2.
5)
To continue to award a local discount of 100% in
2024-25 for eligible cases of care leavers under Section 13A of the
Local Government Finance Act 1992 (as amended).
6)
Those dwellings that are specifically
identified under regulation 6 of the Council Tax (Prescribed
Classes of Dwellings) (England) Regulations 2003 will retain the
50% discount as set out in paragraph 2.1 of this
report.
7)
Those dwellings
described or geographically defined at Appendix A which in the
reasonable opinion of the Revenues Manager are judged not to be
structurally capable of occupation all year round and were built
before the restrictions of seasonal usage were introduced by the
Town and Country Planning Act 1947, will be entitled to a 35%
discount.
8)
The long-term empty-property premium of 100% is
brought forward to increase from 12 months rather than 24 months
from 1 April 2024.
9)
A new second homes premium of 100% as detailed in
paragraph 4.3 is applied from 1 April 2025.
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Reasons for recommendations
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To
set appropriate council tax discounts and premiums which will apply
in 2024-25 and to raise council tax revenue.
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Background papers
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Local ...
view the full agenda text for item 14.
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Additional documents:
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15. |
Coastwise - the North Norfolk Coastal Accelerator Programme PDF 474 KB
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Executive
Summary
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The north Norfolk’ coast is vulnerable to
climate accelerated coastal erosion.
For decades it has been recognised that it is not technically,
economically or environmentally viable
to build and maintain erosion risk management structures along the
whole coast. Over this period North
Norfolk District Council and its communities have been at the
forefront of coastal change management and have advocated the need
to work together to seek to transition/adapt to the impacts of
coastal change.
North Norfolk was specifically selected by DEFRA in
2022 to receive funds to explore, develop and demonstrate coastal
transition actions which prepare communities, infrastructure and government for coastal
erosion. In August 2023 circa
£15million was formally allocated by the Environment Agency
through the Coastal Transition Accelerator Programme to
NNDC. In North Norfolk this initiative
is called ‘Coastwise’. This programme will seek to
co-create Transition Plans and practical actions with communities
and sectors from which learning can be transferred to other
locations and shape future government approaches.
Coastwise is formed of a multidisciplinary team and
will instigate conversations with communities and sectors from
Winter 2023.
By March 2027, we will have delivered an integrated
Strategic North Norfolk Transition Plan, and co-created community
and sector Transition Plans from which there will be some practical
actions identified and delivered; contributions to coastal
transition research; capturing and sharing of transferable
approaches and learning; identification of future funding and
financing and sharing with government possible future options for
consideration and adoption to enable coastal transition to become
part of the Government’s national response to the
climate/coastal erosion challenge.
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Options considered
|
This
report provides an overview of Coastwise, the North Norfolk Coastal
Transition Accelerator Programme.
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Consultation(s)
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This report has undergone consultations with
Portfolio Holder, Director, Section 151 Officer, Monitoring
Officer and Communications.
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Recommendations
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That
Overview and Scrutiny endorses the delivery of
Coastwise.
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Reasons for
recommendations
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That Overview and Scrutiny consider Coastwise,
progress to date, and an opportunity to feedback constructive
comments/input that may strengthen programme benefits and
delivery.
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Background papers
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• Cabinet Report 3rd January
2023
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|
|
•
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North Norfolk Coastal
Transition Accelerator Programme Outline Business Case
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Wards affected
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Coastal, Sheringham
South, Sheringham North, Beeston
Regis and the
Runtons, Cromer Town, Suffield
Park,
Poppyland, Roughton, Mundesley,
Bacton, Happisburgh
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Cabinet member(s)
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Cllr. H. Blathwayt
– Coastal Portfolio Holder.
Note that Coastwise is
a cross authority project which will seek to integrate coastal
transitioning into council wide operations.
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Contact Officer
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Rob Goodliffe, Coastal
Transition Manager – Rob.Goodliffe@north-norfolk.gov.uk
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Links to key documents:
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Corporate Plan:
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Our Greener Future We will continue our work to
create a cleaner, greener and
zero-carbon future for North Norfolk
·
Protect and Transition our Coastal Environments
o
Realising the opportunities of external funding to secure a
sustainable future for our coastal communities through transition
and adaptation responses.
·
Continue our journey to Net Zero
o
Continuing our own annual emissions reductions to reach Net Zero by
2030.
o
Introducing significant new projects which deliver on our Net Zero
ambitions
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Medium Term
Financial
Strategy
(MTFS)
|
Not
applicable
|
|
Council Policies
...
view the full agenda text for item 15.
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Additional documents:
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Work Programmes
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16. |
The Cabinet Work Programme PDF 132 KB
To note the
upcoming Cabinet Work Programme.
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17. |
Overview & Scrutiny Work Programme and Update PDF 300 KB
To receive an
update from the Scrutiny Officer on progress made with topics on
its agreed work programme, training updates and to receive any
further information which Members may have requested at a previous
meeting.
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18. |
Exclusion of the Press and Public
To pass the
following resolution, if necessary:
“That under
Section 100A(4) of the Local Government Act 1972 the press and
public be excluded from the meeting for the following items of
business on the grounds that they involve the likely disclosure of
exempt information as defined in paragraph _ of Part I of Schedule
12A (as amended) to the Act.”
|