Agenda

Governance, Risk and Audit Committee - Tuesday, 27th September, 2022 2.00 pm

Venue: Council Chamber - Council Offices. View directions

Contact: Matt Stembrowicz  Email: matthew.stembrowicz@north-norfolk.gov.uk

Items
No. Item

1.

TO RECEIVE APOLOGIES FOR ABSENCE

2.

SUBSTITUTES

3.

PUBLIC QUESTIONS

To receive public questions, if any.

4.

ITEMS OF URGENT BUSINESS

To determine any items of business which the Chairman decides should be considered as a matter of urgency pursuant to section 100B(4)(b) of the Local Government Act 1972.

5.

DECLARATIONS OF INTEREST pdf icon PDF 721 KB

Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The code of conduct for Members requires that declarations include the nature of the interest and whether it is a disclosable pecuniary interest.

6.

MINUTES pdf icon PDF 322 KB

To approve as a correct record, the minutes of the meeting of the Governance, Risk & Audit Committee held on 14th June 2022.

7.

EY External Audit - Initial Audit Plan pdf icon PDF 5 MB

To review and note the Initial External Audit Plan.

8.

Progress and Follow Up Report on Internal Audit Activity: 1 April 2022 to 16 September 2022 pdf icon PDF 105 KB

Summary:

This report examines the progress made between 1 April 2022 to 16 September 2022 in relation to delivery of the annual internal audit plan for 2022/23 and provides details of any outstanding internal audit recommendations.

 

Conclusions:

The report contains an update on progress against the Internal Audit Plan for 2022/23 and progress against the completion of   internal audit recommendations.

 

Recommendations:

It is recommended that the Committee receives internal audit progress and progress against internal audit recommendations within the period covered by the report. 

 

 

All

 

All

Contact Officer, telephone number, and e?mail:

Faye Haywood

01508 533873

faye.haywood@southnorfolkandbroadland.gov.uk

 

Additional documents:

9.

Monitoring Officer's Annual Report 2021/2022 pdf icon PDF 552 KB

To receive and note the Monitoring Officer’s Annual Report.

10.

GOVERNANCE, RISK & AUDIT COMMITTEE - ANNUAL REPORT 2021-22 pdf icon PDF 234 KB

Summary:

This report aims to provide the Council with an outline of the role, purpose and background of the Governance, Risk & Audit Committee, as well as a summary of the work undertaken throughout both the 2021-22 municipal year.

 

 

Conclusions:

Despite significant ongoing delays caused to the 2019/20 accounts sign-off and external audit process by issues beyond the Council’s control, the Committee continued to meet its obligation to provide oversight of the Council’s governance procedures, corporate risk and internal/external audits.

 

 

Recommendations:

 

 

 

 

Reasons for Recommendations:

It is recommended that Council notes the report, affirms the work of the Governance, Risk & Audit Committee, and considers any concerns raised within the report.

 

To inform Council of the work of the Governance, Risk and Audit Committee in 2021-22.

 

 

 

 

All

All

 

Contact Officer, telephone number, and e?mail:

Matt Stembrowicz, Democratic Services & Governance Officer, 01263 516047, Matthew.Stembrowicz@north-norfolk.gov.uk

 

11.

Procurement Exemptions Register 6 June 2022 to 6 September 2022 pdf icon PDF 23 KB

To review and note the Procurement Exemptions Register.

12.

Corporate Risk Register pdf icon PDF 1 MB

To review and note the Corporate Risk Register.

13.

GOVERNANCE, RISK AND AUDIT COMMITTEE UPDATE AND ACTION LIST pdf icon PDF 185 KB

Update 1:

 

Reply from Jane Hunt MP regarding the whistleblowing regime and length of time taken by external bodies to investigate disclosures. (see attached)

 

Update 2:

 

Future requirement for Audit Committees to appoint an independent person. (see attached)

 

Update 3:

 

HR response to disciplinary proceedings recommendation –

 

“RESOLVED

 

That the Constitution Working Party consider the separation of roles of those presenting, advising and investigating disciplinary matters in consultation with HR and the ACAS requirements”

 

“NNDC’s constitution should not within the context of employment law, be mandating how formal processes should be conducted. The ACAS code of practice, provides detailed advice to organisations and managers (including advice about roles and responsibilities), in how disciplinary and grievances should be conducted. Further, and in the case of statutory officers, the nationally agreed terms and conditions of Chief Officers & Chief Executive Officers clearly define how such a formal process should be completed.

 

The benefits of maintaining the status quo in terms of arrangements for the operation of an EAC, include, but not limited to:

 

  • Transparency
  • Fairness
  • Responsive – the ability to respond to changes in national advice and guidance when the ACAS code / model procedure is updated
  • Flexibility
  • Access of information
  • Ease of application from external advisers such as lawyers and independent persons

 

To confirm, my advice as the Council’s HR lead should be that when an EAC is convened, or there is a requirement for one to be convened, that the ACAS code of practice is considered and applied as the circumstances dictate, alongside the model procedure, with no local amends in the constitution.”

Additional documents:

14.

GOVERNANCE, RISK AND AUDIT COMMITTEE WORK PROGRAMME pdf icon PDF 235 KB

To review the Governance, Risk & Audit Committee Work Programme.

15.

EXCLUSION OF THE PRESS AND PUBLIC

To pass the following resolution, if necessary:

 

“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph _ of Part I of Schedule 12A (as amended) to the Act.”