Items
| No. |
Item |
1. |
TO RECEIVE APOLOGIES FOR ABSENCE
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2. |
SUBSTITUTES
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3. |
PUBLIC QUESTIONS
To receive public questions, if any.
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4. |
DECLARATIONS OF INTEREST  PDF 721 KB
Members are asked
at this stage to declare any interests that they may have in any of
the following items on the agenda. The code of conduct for Members
requires that declarations include the nature of the interest and
whether it is a disclosable pecuniary
interest.
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5. |
ITEMS OF URGENT BUSINESS
To determine any items of business which the
Chairman decides should be considered as a matter of urgency
pursuant to section 100B(4)(b) of the Local Government Act
1972.
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6. |
MINUTES PDF 326 KB
To approve as a correct record, the minutes of
the meeting of the Governance, Risk & Audit Committee held on
6th December 2023.
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7. |
STRATEGIC ANNUAL INTERNAL AUDIT PLAN 2023-24 PDF 154 KB
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Summary:
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This report provides an overview of the stages
followed prior to the formulation of the Strategic Internal Audit
Plan for 2023/24 to 2026/27 and the Annual Internal Audit Plan for
2023/24. The Annual Internal Audit Plan will then serve as the work
programme for the Council’s Internal Audit Services
Contractor; TIAA Ltd. It will also provide the basis for the Annual
Audit Opinion on the overall adequacy and effectiveness of North
Norfolk District Council’s framework of governance, risk
management and control.
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Conclusions:
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The
attached report provides the Council with Internal Audit Plans that
will ensure key business risks will be addressed by Internal Audit,
thus ensuring that appropriate controls are in place to mitigate
such risks and also ensure that the appropriate and proportionate
level of action is taken.
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Recommendations:
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It is
recommended that the Committee considers and approves:
a) the
Internal Audit Charter;
b) the
Internal Audit Strategy;
c) the
Strategic Internal Audit Plans 2023/24 to 2026/27; and
d)
the Annual Internal Audit Plan
2023/24.
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All
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All
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Contact Officer, telephone
number, and e?mail:
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Faye
Haywood, Head of Internal Audit for North Norfolk DC
01508
533873
faye.haywood@southnorfolkandbroadland.gov.uk
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Additional documents:
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8. |
GRAC ANNUAL SELF-ASSESSMENT PDF 118 KB
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Summary:
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The Chartered Institute for Public
Finance and Accountancy (CIPFA) document on “audit committees
- practical guidance for local authorities and police” sets
out the guidance on the function and operation of audit committees.
It represents CIPFA’s view of best practice and incorporates
the position statement previously issued.
It is good practice for audit committees
to complete a regular self-assessment exercise, to be satisfied
that the Committee is performing effectively.
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Conclusion:
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During the 2022 self-assessment the Committee
considered the Governance Risk and Audit Committee to be mostly in
conformance with the CIPFA guidance. Undertaking a regular review
of its performance against best practice ensures that the Committee
has properly assessed the way in which it discharges its
duties.
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Recommendation:
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That the Committee discuss the
attached checklist at Appendix 1 to this report from 2022 and
consider whether any of the scoring requires amending or whether
improvement actions need to be developed in any areas.
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All
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All
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Contact Officer, telephone number, and
e?mail:
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Faye
Haywood, Internal Audit Manager for North Norfolk DC, 01508 533873,
faye.haywood@southnorfolkandbroadland.gov.uk;
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Additional documents:
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9. |
DRAFT STATEMENT OF ACCOUNTS 2021-22 PDF 121 KB
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Summary:
Options considered:
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This
report provides an update on the progress on the completion of a
draft Statement of Accounts for 2021/22.
The
only option considered is that the Statement of Accounts for
2021/22 is brought back to the next Governance, Risk and Audit
Committee so that the Committee can review them.
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Conclusions:
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It
is recommended that the Committee note the contents of the report
and approve that the Statement of Accounts for 2021/22 are brought
back to the next Governance, Risk and Audit Committee.
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Recommendations:
Reasons for
Recommendations:
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It is recommended that the Committee note the
contents of the report and approve that the Statement of Accounts for 2021/22 are brought
back to the next Governance, Risk and Audit
Committee.
To
present a completed draft Statement of Accounts for 2021/22 and
arrangements for the completion of the audit process as soon as
possible.
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LIST
OF BACKGROUND PAPERS AS REQUIRED BY LAW
(Papers relied on to write the report, which do not contain
exempt information, and which are not published
elsewhere)
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Cabinet Member(s)
Councillor Eric
Seward
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Ward(s) affected
All
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Contact Officer, telephone
number and email: Tina Stankley, 01263 516439, tina.stankley@north-norfolk.gov.uk
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10. |
Review of North Walsham Heritage Action Zone Project Governance PDF 260 KB
The following recommendation was made by the
Overview & Scrutiny Committee at the meeting held on
15th February 2023:
1.
To recommend that GRAC considers the project’s risk
register as part of its review of NWHSHAZ project
governance.
The report, as presented to the Overview &
Scrutiny Committee, is attached.
Additional documents:
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11. |
REVIEW OF REEF PROJECT RECOMMENDATIONS PDF 241 KB
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Summary:
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The
aim of this report is to identify key findings from the review
carried out following the completion of The Reef.
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Conclusions:
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The
main conclusion of this report is the following:
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Recommendations:
Reasons for
Recommendations:
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It is
recommended that GRAC review the recommendations identified within
the lessons learnt log (Attached at appendix A) and consider any
necessary actions or further recommendations.
Prepared at the request of the committee.
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LIST
OF BACKGROUND PAPERS AS REQUIRED BY LAW
(Papers relied on to write the report, which do not contain
exempt information, and which are not published
elsewhere)
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Cabinet Member(s):
Cllr V Gay
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Ward(s) affected:
Sheringham South
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Additional documents:
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12. |
CORPORATE RISK REGISTER
Please note - this item will follow
shortly.
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13. |
REVIEW OF COUNCIL'S ASSET REGISTER PDF 232 KB
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Summary:
Options considered:
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This
report has been presented to this committee in response to the
request to include a review of the Council’s Assets Register
in the Work Programme of this Committee.
As
this is the presentation of factual content there were no other
options considered.
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Conclusions:
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It
is recommended that the Committee note the contents of the
report.
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Recommendations:
Reasons for
Recommendations:
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It is
recommended that the Committee note the contents of the report and
Appendix A (Exempt).
To
enable the Committee to review the Council’s Assets Register
as requested and discuss any matters arising from the
content.
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LIST
OF BACKGROUND PAPERS AS REQUIRED BY LAW
(Papers relied on to write the report, which do not contain
exempt information and which are not published
elsewhere)
|
Cabinet Member(s)
Councillor Eric
Seward
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Ward(s) affected
All
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14. |
PROCUREMENT EXEMPTIONS REGISTER 23 NOVEMBER 22 - 8 FEBRUARY 23 PDF 23 KB
To review and note
the Procurement Exemptions Register.
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15. |
GOVERNANCE, RISK AND AUDIT COMMITTEE UPDATE AND ACTION LIST PDF 110 KB
To monitor progress on items requiring action
from the previous meeting, including progress on implementation of
audit recommendations.
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16. |
GOVERNANCE, RISK AND AUDIT COMMITTEE WORK PROGRAMME PDF 241 KB
To review the Governance, Risk & Audit
Committee Work Programme.
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17. |
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following
resolution:
a.
That under Section 100A(4) of the Local Government
Act 1972 the press and public be excluded from the meeting for the
following item of business on the grounds that they involve the
likely disclosure of exempt information as defined in paragraphs 3
& 5 of Part I of Schedule 12A (as
amended) to the Act.”
b.
That the public interest in maintaining the
exemption outweighs the public interest in disclosure for the
following reasons:
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Agenda Item Numbers
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Paragraphs of Part 1 Schedule
12A
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13 - Appendix
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3
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Information relating to the
financial or business affairs of any particular person (including
the authority holding that information). The appended report
contains commercially confidential information.
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