Items
No. |
Item |
1. |
TO RECEIVE APOLOGIES FOR ABSENCE
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2. |
SUBSTITUTES
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3. |
PUBLIC QUESTIONS
To receive public questions, if any.
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4. |
ITEMS OF URGENT BUSINESS
To determine any items of business which the
Chairman decides should be considered as a matter of urgency
pursuant to section 100B(4)(b) of the Local Government Act
1972.
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5. |
DECLARATIONS OF INTEREST PDF 721 KB
Members are asked
at this stage to declare any interests that they may have in any of
the following items on the agenda. The code of conduct for Members
requires that declarations include the nature of the interest and
whether it is a disclosable pecuniary
interest.
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6. |
MINUTES PDF 233 KB
To approve as a
correct record, the minutes of the meeting of the Governance, Risk
& Audit Committee held on 7th March 2023.
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7. |
Internal Audit Progress & Follow-up Report PDF 107 KB
Summary:
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This report examines the progress made between 26
November 2022 to 30 May 2023 in relation to delivery of the Annual
Internal Audit Plan for 2022/23 and provides details of any
outstanding internal audit recommendations.
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Conclusions:
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The report contains an update
on progress against the Internal Audit Plan for 2022/23 and
progress against the completion of internal audit recommendations.
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Recommendations:
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It is
recommended that the Committee receives internal audit progress and
progress against internal audit recommendations within the period
covered by the report.
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All
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All
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Contact Officer, telephone number, and
e?mail:
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Faye
Haywood
01508
533873
faye.haywood@southnorfolkandbroadland.gov.uk
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Additional documents:
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8. |
Internal Audit Annual Report & Opinion 2022/23 PDF 127 KB
Summary:
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This report concludes on
the internal audit activity undertaken during 2022/23, it provides
an annual opinion concerning the organisation’s framework of
governance, risk management and control and concludes on the
effectiveness of internal audit and provides key information for
the annual governance statement.
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Conclusions:
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On the basis of Internal Audit work performed during
2022/23, the Head of Internal Audit is able to give a reasonable
(positive) opinion on the framework of governance, risk management
and control overall at North Norfolk District Council.
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Recommendations:
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1.
Receive and consider the contents of the Annual Report and Opinion
of the Head of Internal Audit.
2.
Note that a reasonable audit opinion has been given in relation to
the framework of governance, risk management and control for the
year ended 31 March 2023.
3.
Note that the opinions expressed together with significant matters
arising from internal audit work and contained within this report
should be given due consideration, when developing and reviewing
the Council’s Annual Governance Statement for 2022/23.
4.
Note the conclusions of the Review of the Effectiveness of Internal
Audit.
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All
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All
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Contact Officer, telephone number, and
e?mail:
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Faye
Haywood, Head of Internal Audit
01508533873, faye.haywood@southnorfolkandbroadland.gov.uk
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Additional documents:
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9. |
Purchase of two additional refuse collection vehicles PDF 242 KB
Purchase of two additional refuse collection
vehicles
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Executive Summary
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This report outlines the requirement for
allocation of capital funding for the purchase of two new refuse
collection vehicles for the commercial and garden waste collection
services delivered by Serco on behalf of the Council. These
services have experienced significant customer growth over the last
few years and are at a point whereby additional vehicles are
required to ensure that the Council can continue to meet
customers’ expectations and deliver its statutory duties
around domestic and commercial waste collections.
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Options
considered
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Do
nothing – this would result in a deteriorating service level
and loss of customers resulting in lost income for the
Council.
Hiring additional vehicles – deemed poor value for
money.
Purchasing second-hand vehicles – no availability of
suitable vehicles.
Contractor purchasing vehicles – poor value for money and
not in line with current fleet.
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Consultation(s)
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The
proposal has been drawn up in conjunction with Serco who have
recommended the provision of the additional vehicles and will look
to factor their use in to a future round
reorganisation.
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Recommendations
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That
Cabinet recommend to full Council an addition to the Capital
programme of £385,000 to purchase two new refuse collection
vehicles and that the £385,000 be added to the residual
£65,000 that is left over from the original budget to
purchase refuse vehicles from 2019 to date.
That
Cabinet recommend to full Council that the purchase be funded by
borrowing of £335,000 and a revenue contribution of
£50,000.
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Reasons for
recommendations
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To
ensure the Council can meet customers’ expectations and
provide a service that can keep up with the continuing increase in
demand for garden and commercial waste collection
services. To ensure statutory duties
around waste collection can be fulfilled. To support the future growth in revenue generating
services.
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Background
papers
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None
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Links to key documents:
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Corporate Plan:
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N/A
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Medium Term Financial Strategy
(MTFS)
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The provision of additional
resources on the revenue generating garden and commercial waste
services will enable a better level of service delivery and help
achieve future customer and revenue growth, supporting the
MTFS.
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Council Policies &
Strategies
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None
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Corporate Governance:
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Is this a key
decision
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Yes
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Has the public interest test
been applied
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Is the item exempt, if so, state
why.
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Details of any previous
decision(s) on this matter
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N/A
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10. |
Corporate Risk Register PDF 1 MB
To review and note the Corporate Risk Register
and consider any necessary recommendations.
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11. |
Counter-Fraud, Corruption and Bribery Update PDF 375 KB
Counter-Fraud, Corruption and Bribery Update
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Executive
Summary
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This
counter-fraud update report informs on the Council’s
arrangements in the fight against fraud and corruption and recent
work undertaken to identify how we are addressing and mitigating
risk.
The
Governance Risk and Audit Committee (“GRAC”) is
informed of the Council’s recent incidences of potential
fraud and mitigation applied; of a counter fraud checklist and
resulting action plan.
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Options
considered
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Whilst this report is intended for general note, GRAC may wish
to consider or further review the checklist and risk/mitigation
measures.
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Consultation
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In
preparing this report, managers whose area of work presents a
higher risk of fraud have been liaised with. These officers have
fed into the ‘fighting fraud checklist’ and have
provided information about incidences of potential fraud in the
last 12 months. Additionally, there has been consultation with the
Chief Financial Officer (“s.151 officer”); Internal
Audit Manager, the Council’s Management Team, the Corporate
Leadership Team (“CLT”) and all key officers at the
Council whose role is detailed on the attached
checklist.
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Recommendations
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- To note the update report
- To review and note the checklist
- To review and note the action
plan
- To note the fraud assessment update which
includes incidences of potential fraud
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Reasons for
recommendations
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To
deliver the corporate action plan aims with regard to cost versus
risk considerations and with a view to keep our establishment at
reasonable and affordable levels whilst addressing the risk of
fraud.
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Background
papers
Links to
key documents
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Appendix A – Fighting Fraud and Corruption Locally
-Checklist.
Appendix B – Action Plan ensuing from checklist
Appendix C – Last Year’s Fraud Risk Assessment
(2022/23)
Appendix D – Corporate Anti-Fraud Action Plan
Appendix E – Table considering risk areas identified in
the 2022/23 Fraud Risk Assessment, and incidences of potential
Fraud at NNDC
FFCL - Strategy for the 2020's.pdf
(cifas.org.uk)
Tackling fraud and corruption against government
(nao.org.uk)
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Wards affected
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All
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Cabinet Members
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Cllr
Shires
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Contact Officer: Cara Jordan, AD Finance Assets
Legal cara.jordan@north-norfolk.gov.uk
Tel
01263 516373
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Corporate Plan:
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Financial Sustainability and
Growth
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Medium Term Financial Strategy
(MTFS)
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Proposals not linked to the MTFS
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Council Policies &
Strategies
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Counter Fraud, Corruption and
Bribery Policy 2022
Counter Fraud, Corruption and
Bribery Strategy
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Corporate Governance:
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Is this a key
decision
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No
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Has the public interest test
been applied
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Exempt paper - Appendix
E(i)
For the following reason
Information in Appendix
E(i) involves the likely disclosure of
exempt information as defined in paragraphs 1, 2 and 3, Part 1 of
schedule 12A (as amended) to the Local Government Act
1972.
These paragraphs relate
to:
1.
information relating
to an individual;
2.
information which is
likely to reveal the identity of an individual; and
3.
information relating
to the financial or business affairs of any particular person
(including the authority holding that information).
The public interest in
maintaining the exemption outweighs the public interest in
disclosure for the following reasons:
Paragraphs 1 & 2: Some
incidents detailed in Appendix E(i)
relate to one or few individuals whose ...
view the full agenda text for item 11.
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Additional documents:
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12. |
Procurement Exemptions Register 9th February - 25th May 2023 PDF 23 KB
To review and note the Procurement Exemptions Register.
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13. |
GOVERNANCE, RISK AND AUDIT COMMITTEE UPDATE AND ACTION LIST PDF 110 KB
To monitor progress on items requiring action
from the previous meeting, including progress on implementation of
audit recommendations.
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14. |
GOVERNANCE, RISK AND AUDIT COMMITTEE WORK PROGRAMME PDF 231 KB
To review the Governance, Risk & Audit
Committee Work Programme.
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15. |
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if
necessary:
“That under Section 100A(4) of the Local
Government Act 1972 the press and public be excluded from the
meeting for the following items of business on the grounds that
they involve the likely disclosure of exempt information as defined
in paragraph 1, 2, and 3 of Part I of Schedule 12A (as amended) to
the Act.”
Agenda Item Number
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Paragraph of Part 1 Schedule 12A
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12
Appendix E
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1 - information relating to an individual
2 - information which is likely to reveal the
identity of an individual
3 - information relating to the financial or
business affairs of any particular person (including the authority
holding that information).
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And
b.
That the public interest in maintaining the exemption outweighs the
public interest in disclosure for the following reasons:
Paragraphs 1 & 2: Some incidents detailed in Appendix E(i)
relate to one or few individuals whose data protection rights
outweigh the public interest in disclosure.
Paragraph 3: There are details and amounts of incidences of loss
or potential loss in Appendix E(i), as well as detailed information
as to how the Council is addressing this. To provide this
information to the public may compromise the Council in its aim in
protecting its funds for the benefit of the District.
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