Council - Wednesday, 22nd February, 2023 6.00 pm

Venue: Council Chamber - Council Offices. View directions

Contact: Emma Denny  Email:

No. Item


Apologies for Absence

To receive apologies for absence, if any.


Minutes pdf icon PDF 337 KB

To confirm the minutes of the meeting of the Council held on 20 December 2022.

Additional documents:



Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda.  The Code of Conduct for Members requires that declarations include the nature of the interest and whether it is a disclosable pecuniary interest (see attached guidance and flowchart)


Items of Urgent Business

To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local Government Act 1972.


Chairman's Communications

To receive the Chairman’s communications, if any.


Leader's Announcements

To receive announcements from the Leader.


Public Questions and Statements

To consider any questions or statements received from members of the public.


Recommendations from Cabinet 06 February 2023 pdf icon PDF 259 KB

a)    Agenda Item 10 – Capital Strategy 2023 – 2024


Recommendation to Council: To approve the Capital Strategy and Prudential Indicators for 2023-2024


The Overview & Scrutiny Committee supported the recommendation at the meeting held on 25th January 2023.


b)    Agenda item 11 – Investment Strategy 2023 – 2024


Recommendation to Council: To approve the Investment Strategy 2023 – 2024


The Overview & Scrutiny Committee supported the recommendation at the meeting held on 25th January 2023.


c)    Agenda Item 12 – Treasury Management Strategy Statement 2023 – 2024


Recommendation to Council: That the Treasury Management Strategy 2023 – 2024 is approved.


The Overview & Scrutiny Committee supported the recommendation at the meeting held on 25th January 2023.


d)    Fees & Charges 2023 – 2024


Recommendation to Council: To agree

a. The fees and charges from 1 April 2023 as included in Appendix A.

b. That Delegated Authority be given to the Section 151 Officer, in consultation with the Portfolio Holder for Finance and relevant Heads of Service, to agree those fees and charges not included within Appendix A as required, as outlined within the report c. That there be added to Appendix A, a provision to permit the Holt Market to operate with a single Street Market fee at such amount delegated to the Director for Communities until such time as the Street Trading Policy is approved.


The Overview & Scrutiny Committee supported recommendations a & b at the meeting held on 25th January 2023. Recommendation c was agreed after the O&S Meeting.



Additional documents:


Recommendations from the Overview & Scrutiny Committee 15th February 2023

To consider any recommendations from the Overview & Scrutiny Committee meeting held on 15th February.


Please note the Full Council agenda was published before the Overview & Scrutiny Committee meeting took place. The Chairman will provide an oral update at the meeting.


Rate Relief Policy pdf icon PDF 124 KB




1. In the Budget on 17 November 2022 the Chancellor announced the Government would award a 75% Retail, Hospitality and Leisure Relief for properties up to a cash limit of £110,000 per business for the 2023/24 financial year.


2. In the Budget on 17 November 2022 the Chancellor announced the Government would extend Supporting Small Business Relief (SSB) for another year until 31 March 2024 for businesses who were eligible for the 2022/23 relief on 31 March 2023 and were facing large increases in rates for 2023/24. The Chancellor also announced a new Supporting Small Business (SSB) Relief scheme which will cap bill increases at £600 per year for any businesses that had a Rateable Value (RV) increase from 1 April 2023 caused by the revaluation and consequently lost Small Business Rates Relief or Rural Rate Relief.


3. In the Spring Statement on 23 March 2022 the government announced it would bring forward to 1 April 2022 100% relief for low-carbon heat networks.  


4. On 27 January 2020, the Financial Secretary to the Treasury made a Written Ministerial Statement announcing additional business rates measures that will apply from 1 April 2020 including the extension of the £1,500 business rates discount for office space occupied by local newspapers that will apply for an additional 5 years until 31 March 2025. The scheme will be available to local newspapers that occupy office space. Under the scheme, eligible local newspaper businesses will continue to receive up to a £1,500 discount on their bill for the 2022/23 financial year.


5. The 2016 Autumn Statement confirmed the doubling of rural rate relief available to eligible businesses from 50% to 100%. The Government subsequently set out their intention to amend the relevant primary legislation to require local authorities to grant 100% mandatory rural rate relief. Following the decision not to reintroduce the Local Government Finance Bill, for 2018/19 the Government expects local authorities to continue to use their discretionary relief powers to grant 100% rural rate relief to eligible ratepayers in 2022/23, as they have done previously.


6. Under section 49 of the Local Government Act 1988 businesses can apply for Hardship Relief. This scheme has now been incorporated within this rate relief policy. The cost of this scheme is funded in accordance with the Non-Domestic Rates financial retention rules.


The Government expects local authorities to use their discretionary relief powers to grant these reliefs. All the above (except the Hardship Policy) will be compensated in full for our loss of rates income because of these changes. This compensation will be paid by section 31 grant and calculated based on the returns that the council makes under the rates retention scheme.


The Council’s Discretionary Rate Relief Policy has been revised to reflect these changes.




The policy has been updated to reflect the new and extended schemes announced and includes guidelines as to how the schemes are to be implemented and the financial implications on the authority.

















Reasons for



It is agreed  ...  view the full agenda text for item 10.

Additional documents:


Budget and Council Tax 2023 - 2024 pdf icon PDF 450 KB








Options considered:

This report presents for approval the budget for 2023/24 and to make statutory calculations in accordance with the Local Government Finance Act 1992 to set the Council Tax for 2023/24. The report also includes the Chief Finance Officer’s report on the robustness of the estimates and adequacy of reserves.


It is a statutory requirement to set the budget each year, whilst there are options around the content of the budget presented for approval, the budget now recommended reflects the recommendations made by Cabinet at its meeting on 6 February 2023.




It is the opinion of the Council’s Chief Finance Officer that the 2023/24 budget has been set within a robust framework and the impact of this resolution will maintain an adequate level of financial reserves held by the Council.





















































Reasons for



That having considered the Chief Finance Officer’s report on the robustness of the estimates and the adequacy of the proposed financial reserves, the following be approved:


1)            The 2023/24 revenue budget as outlined at Appendix A within this report;


2)            The statement of and movement on the reserves as detailed at Appendix D within this report;


3)            The updated Capital Programme and financing for 2022/23 to 2026/27 as detailed at Appendix C of this report;


4)            The new capital bids recommended for approval as detailed at Appendix C1 within this report


5)            That Members note the current financial projections for the period 2024/25 to 2026/27;


6)            That Members note the results of the Budget Consultation exercise as discussed in paragraph 3.15 and shown in Appendix F.


7)            The Policy Framework for the Earmarked Reserves and the Optimum Level of the General Fund Reserve for 2023/24 to 2026/27 as detailed at Appendix B within this report;


8)            The Local Council Tax Support Scheme (LCTS) for 2023/24 as set out in paragraphs 3.14 to 3.16;


9)            The Council Tax Support Fund as set out in in paragraphs 3.17 to 3.20;


10)         That Members undertake the Council Tax and statutory calculations set out at section 4, and set the Council Tax for 2023/24;


11)         The demand on the Collection Fund for 2023/24 is as follows:

a.    £6,722,490 for District purposes

b.    £2,875,207 for Parish/Town Precepts;


This reflects the recommended Council Tax increase of £4.95 for the District element for an average Band D property.


To approve the 2023/24 budget for revenue and capital and to make the statutory calculations in respect of the 2023/24 Council Tax.






(Papers relied on the write the report and which do not contain exempt information)



Budget reports and briefings, precepts (NCC, Police and Parishes)




Cabinet Member(s)


Ward(s) affected: All

Contact Officer, telephone number and email:

Tina Stankley, 01263 516439,


Additional documents:


Pay Policy Statement 2023 - 2024 pdf icon PDF 220 KB










Options considered:

Section 38 of the Localism Act 2011 (“the Act”) requires the Council to produce an annual pay policy statement (“the statement”) for the start of each financial year. The attached statement is drawn up in compliance with the Act to cover the period 2023/24. It is a legal requirement that Full Council formally signs off this statement and the responsibility cannot be devolved to any other person or committee.


There are no options to consider as part of this paper.





The attached statement sets out current remuneration arrangements for officers.








Reasons for



To adopt the attached Pay Policy Statement and to publish the statement for 2023/24 on the Council’s website.



To comply with the requirements of the Localism Act.



Cabinet Member(s)

Cllr Tim Adams

Ward(s) affected: All


Contact Officer, telephone number and email:

James Claxton, Human Resources Manager

(01263) 516352



Additional documents:


Portfolio Reports pdf icon PDF 216 KB

To receive reports from Cabinet Members on their portfolios.


Members are reminded that they may ask questions of the Cabinet Member on their reports and portfolio areas but should note that it is not a debate.


No member may ask more than one question plus a supplementary question, unless the time taken by members’ questions does not exceed 30 minutes in total, in which case, second questions will be taken in the order that they are received (Constitution, Chapter 2, part 2, section 12.2)


Cabinet members (listed alphabetically):


Cllr T Adams (Leader / Executive Support)

Cllr A Brown – Planning & Enforcement

Cllr A Fitch-Tillett – Coast

Cllr W Fredericks – Housing & Benefits

Cllr V Gay – Leisure, Culture & Wellbeing

Cllr R Kershaw – Sustainable Growth

Cllr N Lloyd – Environment & Climate Change

Cllr E Seward - Finance, Assets & Legal

Cllr L Shires – Organisational Resources


Additional documents:


Questions Received from Members

To receive questions from Members.


Opposition Business

None Received.


Notice(s) of Motion

None Received.


Exclusion of Press and Public

To pass the following resolution – if necessary:


“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”


Private Business