Council - Wednesday, 24th July, 2019 6.00 pm

Venue: Council Chamber - Council Offices. View directions

Contact: Emma Denny  Email:

No. Item



Led by Reverend Catherine Dobson, Coastal Benefice.


Chairman's Communications

To receive the Chairman’s communications, if any.


Leader's Communications

To receive any announcements from the Leader of the Council.



Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda.  The Code of Conduct for Members requires that declarations include the nature of the interest and whether it is a disclosable pecuniary interest.


Apologies for Absence

To receive apologies for absence, if any.


Minutes pdf icon PDF 219 KB

To confirm the minutes of the meeting of the Council held on 25 June 2019.


Items of Urgent Business

To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local Government Act 1972.


Public Questions/Statements

To consider any questions or statements received from members of the public.


Portfolio Reports pdf icon PDF 110 KB

To receive reports from Cabinet Members on their portfolios.


1.    Cllr A Brown – Special projects

2.    Cllr S Butikofer – Strategy & Corporate Services

3.    Cllr A Fitch-Tillett - Coastal

4.    Cllr V Gay – Culture & Wellbeing

5.    Cllr G Hayman – Commercialisation & Assets

6.    Cllr R Kershaw – Economic & Career Development

7.    Cllr N Lloyd – Environment

8.    Cllr E Seward – Finance

9.    Cllr K Ward – Housing & Planning


Members are reminded that they may ask questions of the Cabinet Member on their reports and portfolio areas but should note that it is not a debate.


Additional documents:


Recommendations from Cabinet 08 July 2019 pdf icon PDF 293 KB

Agenda Item 09: Debt Recovery 2018/19


Recommendation to Council:


1.    To approve the Annual Report giving details of the Council’s write-offs in accordance with the Council’s Debt Write-Off Policy and Performance in relation to revenues collection.

2.    To approve the updated Debt Write-Off Policy.

3.    To approve the updated Benefit Overpayment Policy and the use of High Court Enforcement Agents if considered necessary.



Additional documents:


Recommendations from the Overview & Scrutiny Committee 17 July 2019 pdf icon PDF 245 KB

To receive the Overview & Scrutiny Committee Annual Report for 2018/19


Sheringham Leisure Centre Redevelopment pdf icon PDF 258 KB















Options considered:

The report explains the history of the Sheringham Leisure Centre project to date, where the stage has been reached to Award the main construction contract, which would allow completion of the new leisure centre in early 2021.


The broad financial position of the project is explained, along with the reasons for the need for additional budget in order to allow the Award of the contract.


Tender prices were above the estimated budget and due to site complications during the groundworks, the contingency is insufficient to cover the additional costs.


Given the stage the project has got to and the Council’s historic, and Members’ recent, commitment to this facility, a cessation of the project has not been considered.


The option for a redesign in order to reduce the costs has been undertaken (value engineering) however any fundamental changes would diminish the quality and value of the facility and might jeopardise the Sport England grant. At this stage in the project it is not considered financially beneficial to redesign and re-tender due to the delays and consequent cost increases.


The only realistic alternative would be to abandon the new build and thus forego the costs expended so far.





The project to build a new leisure centre to replace the ageing Splash at Sheringham has now reached the point where the Council can award the construction contract.


However, during the design and tender stages of the project, the costs have risen significantly above the identified budget and, if the project is to proceed, Full Council will need to approve the additional budget before the construction contract can be awarded.



























Reasons for



1.           That Council approves the additional borrowing requirement of £2.03m for the Splash leisure Centre project to increase the approved budget to £12.7m.


2.           That delegated authority is given to the Head of Finance and Assets to adjust the detailed financing of the scheme if required to maximise the value for the tax payer


3.           That, assuming 1) above is approved, Council approves the formal award of the construction contract to Bidder B who provided the most economically advantageous compliant tender.


4.           That the project be taken forward under a new system of governance, as a pilot of the Council’s project Management methodology, with officers leading on the delivery and implementation, providing frequent status updates to the portfolio holder and regular updates to Cabinet.


1 and 2 – to provide sufficient budget for the project


3 to enable the contractor to start work on building the new leisure centre.


4 to ensure effective project management and governance


Additional documents:


Questions Received from Members

To consider any questions from members. Members are reminded that questions should be put to the Leader and Cabinet during Agenda item 8 – Portfolio Holder reports. All other questions should be directed to the Chairman of a committee.  


Opposition Business

None Received.


Notice(s) of Motion

The following motion has been proposed by Cllr P Heinrich, seconded by Cllr V Gay:


'This Council believes as the first local authority in Norfolk to declare a climate emergency that the programme to combat climate change must include encouraging residents to make greater use of public transport. It is therefore regrettable that it is reported that Greater Anglia are to introduce parking charges at North Walsham and Hoveton & Wroxham railways stations at a rate of £3 per day from July 15th. This will not encourage greater use of the Bittern Line and is being done at a time when Greater Anglia will supposedly want to attract more passengers with the coming introduction of new and greater carriage capacity. It is also contrary to the Council's wish to preserve, wherever practical, existing free car parking either at, or in the vicinity of, stations on the Bittern Line. The Council therefore agrees:


1) To write to Greater Anglia opposing the introduction of parking charges at North Walsham and Hoveton & Wroxham railway stations and asking them to rescind their decision to introduce such charges.


2) To ask the Local Member of Parliament to join the Council in opposing these charges.


3) To encourage relevant Town and Parish Councils, rail community groups and residents to express their opposition to these charges.'




Exclusion of Press and Public

To pass the following resolution – if necessary:


“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”


Private Business