Items
| No. |
Item |
1. |
Apologies for Absence
To receive apologies for absence, if any.
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2. |
Minutes  PDF 334 KB
To confirm the minutes of the meeting of the
Council held on 16 December 2021.
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3. |
TO RECEIVE DECLARATIONS OF INTERESTS FROM MEMBERS
Members are asked at this stage to declare any
interests that they may have in any of the following items on the
agenda. The Code of Conduct for Members
requires that declarations include the nature of the interest and
whether it is a disclosable pecuniary interest.
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4. |
Items of Urgent Business
To determine any other items of business which
the Chairman decides should be considered as a matter of urgency
pursuant to Section 100B (4)(b) of the Local Government Act
1972.
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5. |
Chairman's Communications
To receive the Chairman’s
communications, if any.
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6. |
Leader's Announcements
To receive any announcements from the Leader,
if any.
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7. |
Public Questions/Statements
To consider any questions or statements
received from members of the public.
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8. |
Appointments to Committees, sub-committees, Working Parties & Panels
To approve any appointments to committees, sub
committees, working parties, panels and outside bodies as notified
by the Group Leaders.
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9. |
Appointment of Monitoring Officer PDF 220 KB
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Summary:
Options
considered:
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Under Section 5 of the
Local Government and Housing Act 1989, the Council is required to
designate a Monitoring Officer. The Monitoring Officer has a number
of statutory duties and responsibilities relating to the
Council’s Constitution and arrangements for effective
governance. Following the recent resignation of the officerwho
hasfulfilled thisrole forthe Council sinceSeptember 2016,it
isnecessary todesignate a newofficer tofulfil theMonitoring
Officerrole for theauthority.
To designate an
officer of the Council as Monitoring Officer or buy-in the service
from an external provider.
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Conclusions:
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Council is required to
appoint a Monitoring Officer under Section 5 of the Local
Government and Housing Act 1989. The appointment of the Monitoring
Officer is reserved to the Council and cannot be made by any other
body.
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Recommendation:
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That Council appoints
Cara Jordan, Assistant Director for Finance, Assets & Legal as
the Council’s Monitoring Officer on a permanent basis and
with immediate effect
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Cabinet Member(s): All
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Ward(s) affected All
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Contact Officer,
telephone number and email: Steve Blatch, Chief
Executive
Telephone:- 01263
516232
Email: steve.blatch@north-norfolk.gov.uk
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10. |
Update on Management Restructure
To receive an update from the
Chief Executive on the Senior Management restructure.
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11. |
Recommendations from Cabinet 01 February 2021 PDF 1 MB
a)
Agenda item 11 (recommendation 9) Medium Term Financial Strategy
2022-25
Recommendation to
Council:
To approve the Medium Term
Financial Strategy 2022-2025
The Overview & Scrutiny Committee supported the
recommendations at their meeting on 10th February,
subject to a review in September 2021.
b)
Agenda item 12: Capital Strategy 2021/22
Recommendation to
Council:
That the
Capital Strategy and Prudential Indicators for 2021-22 are
approved
The Overview & Scrutiny Committee supported the
recommendations at their meeting on
10th February
c)
Agenda item 13: Investment Strategy
2021/22
Recommendation
to Council:
That the
Investment Strategy is approved.
The Overview & Scrutiny Committee supported the
recommendations at their meeting on 10th
February
d)
Agenda item 14: Treasury Management Strategy 2021/22
Recommendation to
Council:
That
the Treasury Management Strategy Statement is approved.
The Overview & Scrutiny Committee supported the
recommendations at their meeting on 10th
February
e)
Agenda item 15: North Norfolk Council Tax Hardship Fund
Recommendations to Council:
1.
To approve the Council
Tax Hardship Policy (Appendix 1) which will support the
administration of the hardshipfund.
2.
That delegation is
given to the Benefits Manager to make any technical scheme
amendments to ensure that it meets to criteria set by
centralgovernment.
3.
To delegate any
amendments as to funding distribution following any further funding
committed by Government, to the Section 151 Officer and in
consultation with the Portfolio Holder for Finance and the
Portfolio Holder for Benefits.
Additional documents:
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12. |
Council Tax Support Scheme 2021/22 PDF 155 KB
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Summary:
Options considered:
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The
council must review and agree its 2021/2022 Council Tax Support
(CTS) scheme for working age people by 11th March 2021.
We must first consult with the major preceptors then publish a
draft CTS scheme for public consultation. The draft CTS Scheme was
agreed by delegated decision and the public consultation ran from
11th January 2021 to 7th February
2021.
This
report details the results of the consultation and the recommended
final CTS scheme for working age people for 2021/2022.
The CTS scheme must be agreed before the council
taxbase and the overall budget can be set.
The CTS scheme for 2021/2022 is a continuation of
the 2020/2021 scheme with some minor changes to keep it in line
with other welfare reform amendments and to simplify
administration.
There are alternative CTS scheme models that can
be considered for our working age scheme. However these would involve significant changes
and in the present climate a fundamental review of the scheme is
not recommended.
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Conclusions:
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No other changes are prosed to the draft CTS
scheme as a result of the consultation.
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Recommendations:
Reasons for
Recommendations:
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To approve
the draft CTS scheme for 2021/2022 (which went to public
consultation) as the final CTS scheme for 2021/2022.
To
ensure a CTS scheme for working age people for 2021/2022 is agreed
by Council by 11 March 2021.
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LIST
OF BACKGROUND PAPERS AS REQUIRED BY LAW
(Papers relied on to write the report, which do not contain
exempt information and which are not published
elsewhere)
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Delegated decision
notice for CTS draft scheme 2021/22 public consultation
Council Tax Support
draft scheme 2021/22 Public Consultation Questionnaire
Council Tax Support draft
scheme 2021/22 Public Consultation responses
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Cabinet Member(s)
Greg Hayman
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Ward(s) affected -
all
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Contact Officer, telephone
number and email:
Karen Hill,01263 516183,
karen.hill@north-norfolk.gov.uk
Additional documents:
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13. |
Budget and Council Tax 2021-2022 PDF 653 KB
Please note that an
amendment to the Budget has been proposed. This can be found at
Agenda item 23 (this item is supplementary to the main agenda)
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Summary:
Options considered:
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This
report presents for approval the budget for 2021/22 and to make
statutory calculations in accordance with the Local Government
Finance Act 1992 to set the Council Tax for 2021/22. The report
also includes the Chief Financial Officer’s report on the
robustness of the estimates and adequacy of reserves.
It
is a statutory requirement to set the budget each year, whilst
there are options around the content of the budget presented for
approval, the budget now recommended reflects the recommendations
made by Cabinet at its meeting on 1 February 2021.
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Conclusions:
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It
is the opinion of the Council’s Chief Financial Officer that
the budget for 2021/22 has been set within a robust framework and
the impact of this resolution will maintain an adequate level of
financial reserves held by the Council.
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Recommendations:
Reasons for
Recommendations:
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That
having considered the Chief Financial Officer’s report on the
robustness of the estimates and the adequacy of the proposed
financial reserves, the following be approved:
1)
The 2020/21 revenue budget as outlined at Appendix A
within this report;
2)
The surplus of £744,806 be transferred to the
Business Rates Reserve (£344,806) and the Delivery Plan
Reserve (£400,000);
3)
The £2m Property Company Reserve be
reallocated to the newly established Major Repairs Reserve
(£1m) and Treasury Reserve (£1m);
4)
The statement of and movement on the reserves as
detailed at Appendix C within this report;
5)
The updated Capital Programme and financing for
2021/22 to 2023/24 (as detailed at Appendix C1 within the 2021/22
Budget Report - February 2021 Cabinet Agenda);
6)
The new capital bids recommended for approval (as
detailed within appendix C2 within the 2021/22 Budget Report -
February 2021 Cabinet Agenda);
7)
That Members note the current financial projections
for the period 2022/23 to 2024/25;
8)
The updated 2021/22 Rate Relief Policy as set out in
section 5 is approved.
9)
The Policy Framework for the Earmarked Reserves and
the Optimum Level of the General Reserve 2021/22 to 2024/25
(Appendix B within this report);
10)
That Members undertake the Council Tax and statutory
calculations set out at section 4, and set the Council Tax for
2021/22;
11)
The demand on the Collection Fund for 2021/22 is as
follows:
a.
£6,456,213 for District purposes
b.
£2,573,788 for Parish/Town Precepts;
This reflects the
recommended Council Tax increase of £4.95 for the District
element for an average Band D property and;
To approve the 2021/22 budget
for revenue and capital and to make the statutory calculations in
respect of the 2021/22 Council Tax.
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Cabinet members:
All
Wards affected: All
Contact Officer, telephone
number and email:
Duncan Ellis, 01263
516330, duncan.ellis@north-norfolk.gov.uk
Additional documents:
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14. |
Recommendations from the Overview & Scrutiny Committee 10 February 2021
There were no further recommendations from the
Overview & Scrutiny Committee meeting held on 10th
February 2021.
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15. |
Recommendations from the Constitution Working Party 04 February 2021 PDF 201 KB
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Summary:
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The
remote meetings protocol was approved by Council on 24th
June 2020. It is felt that a review of the protocol would be
beneficial to address some of the minor issues that have
arisen.
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Conclusions:
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After almost a year of operating meetings remotely, there are
some aspects of the process that can be improved – for
elected members, the public viewing via the livestream and officers
presenting.
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Recommendations:
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That
Council approves the revised Remote Meetings Protocol
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Cabinet Member(s):
Cllr V Gay
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Ward(s) affected;
All
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Contact Officer, telephone
number and email:
Emma Denny, Democratic Services
Manager, 01263 516010,
emma.denny@north-norfolk.gov.uk
Additional documents:
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16. |
Recommendation from Licensing & Appeals Committee 23 November 2020 PDF 121 KB
Please note that
the Handbook & Policy document can be found in the
‘Library’ section of the website under ‘Full
Council 2021’
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Summary:
Options considered:
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This report follows the
production of the final draft of the Hackney Carriage and Private
Hire Policy and Handbook. The document should be approved as a
framework for the Council and its stakeholders. The handbook has
been subject to consultation period in 2020 and a Licensing and
Appeals Committee Hearing. The recommendations from this Committee
was to hold further discussions via a working group of Elected
Members from Licensing Committee, Taxi Trade representatives in
North Norfolk and Licensing Officers from NNDC.
Agreement has been achieved by
the working group to produce this document for submission at Full
Council for approval and then to implement from 1 April 2021.This
following the recommendation by Licensing and Appeals Committee on
23 November 2020.
To
approve the document which has been subject to a detailed
consultation and review process involved the various stakeholders
to produce a document that will maintain standards in the taxi
trade and protect the travelling public using these
services.
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Conclusions:
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To
approve and adopt implementation of the policy and handbook from
1st April 2021
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Recommendations:
Reasons for
Recommendations:
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To approve
the Hackney Carriage and Private Hire Policy and Handbook, with
implementation from 1st April 2021
This
is to provide a policy and handbook as a reference to the various
stakeholders on taxi licensing and how it will be administered and
operated within North Norfolk’s District.
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Cabinet Member(s)
Cllr N Lloyd
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Ward(s) affected -
ALL
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Contact Officer, telephone number and email:
Tracy Howard – Public Protection and Commercial Manager
01263 516139
thoward@north-norfolk.gov.uk
Additional documents:
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17. |
Pay Policy Statement 2021/22 PDF 524 KB
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Summary:
Options considered:
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Section 38 of the Localism Act 2011 (“the Act”)
requires the Council to produce an annual pay policy statement
(“the statement”) for the start of each financial year.
The attached statement is drawn up in compliance with the Act to
cover the period 2021/22. It is a legal requirement that Full
Council formally signs off this statement and the responsibility
cannot be devolved to any other person or committee.
There are no options to
consider as part of this paper.
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Conclusions:
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The
attached statement sets out current remuneration arrangements for
officers.
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Recommendations:
Reasons for
Recommendations:
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To adopt
the attached Pay Policy Statement and to publish the statement for
2021/22 on the Council’s website.
To
comply with the requirements of the Localism Act.
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Cabinet Member(s)
Cllr Sarah
Bütikofer
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Ward(s) affected
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Contact Officer, telephone
number and email:
James Claxton, Human Resources
Manager, james.claxton@north-norfolk.gov.uk
(01263) 516352
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18. |
Temporary appointments to a parish council PDF 380 KB
Summary
This report
recommends that a temporary appointment is to be made by the
District Council to Briningham Parish
Council to ensure that the Parish Council is able to lawfully
function until such time as the requisite number of vacancies are
filled.
Recommendations:
That
Council:-
i)
Resolves that District Councillor Andrew
Brown (Stody local ward member) and
County Councillor Steffan Aquarone (Melton Constable Division) and one other
district councillor, be appointed to serve as temporary members of
Briningham Parish Council until 6 May
2021, when an election (unless uncontested) will be
held.
ii)
The Monitoring Officer be authorised to
make the necessary order to give effect to the temporary
appointments.
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19. |
Portfolio Reports PDF 22 KB
To receive reports from Cabinet Members on
their portfolios.
Members are
reminded that they may ask questions of the Cabinet Member on their
reports and portfolio areas but should note that it is not a
debate.
No member may ask more than one question (and a supplementary
question) unless the time taken by members’ questions does
not exceed 30 minutes in total, in which case second questions will
be taken in the order that they are received (Constitution, Chapter
2, part 2, section 12.2)
Additional documents:
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20. |
Questions Received from Members
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21. |
Opposition Business
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22. |
Notice(s) of Motion
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23. |
Exclusion of Press and Public
To pass the following resolution – if
necessary:
“That under Section 100A(4) of the Local
Government Act 1972 the press and public be excluded from the
meeting for the following item(s) of business on the grounds that
they involve the likely disclosure of exempt information as defined
in paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the
Act.”
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24. |
Private Business
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