Agenda and decisions

Cabinet - Monday, 15th March, 2021 10.00 am

Venue: remotely via Zoom. View directions

Contact: Emma Denny  Email: emma.denny@north-norfolk.gov.uk

Items
No. Item

2.

Minutes pdf icon PDF 349 KB

To approve, as a correct record, the minutes of the meeting of the Cabinet held on 01 February 2021 and the Special Meeting of Cabinet held on 23rd February 2021

Additional documents:

3.

Public Questions and Statements

To receive questions and statements from the public, if any.

4.

Items of Urgent Business

To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government Act 1972

5.

Declarations of Interest pdf icon PDF 233 KB

Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The Code of Conduct for Members requires that declarations include the nature of the interest and whether it is a disclosable pecuniary interest. Members are requested to refer to the attached guidance and flowchart.

6.

Members' Questions

To receive oral questions from Members, if any

7.

Recommendations from Cabinet Working Parties pdf icon PDF 9 KB

To receive recommendations from the Planning Policy & Built Heritage Working Party meeting held on 22 February 2021 (attached)

Decision:

PLANNING POLICY & BUILT HERITAGE WORKING PARTY

 

DECISION

Resolved:

 

Local Plan Draft Policy HOU1: Housing Targets

 

A.    That the Authority uses the 2016 based National Household Projections as the starting point for deriving a Local Plan Housing Target

B.    That the Plan includes a target to deliver a minimum of 460 dwellings on average in each year of the Plan period.

C.    That the Plan includes policies and proposals which will ensure that more than the minimum target, and up to 560 new dwellings per year, could be delivered.

D.     That Working Party recommends revised Policy HOU1 to Cabinet.

 

 

Local Plan Draft Policy Approaches to Housing Standards

 

To endorse the revised Policies below, recommending to Cabinet and delegating responsibility for drafting such an approach, including that of finalising the associated policies to the Planning Manager:

 

HOU8:   Accessible and Adaptable Properties;

HOU9:   Minimum Space Standards;

HOU10: Water Efficiency;

HOU11: Sustainable Construction, Energy     Efficiency & Carbon Reduction.

 

 

Local Plan Draft Policy Approaches to Sustainable Development

 

To endorse the revised Policies below, delegating responsibility for drafting such an approach, including that of finalising the associated policies to the Planning Policy Manager:

 

SD13: Pollution & Hazard Prevention and Minimisation;

SD14: Transport Impact of New Development;

SD15: Parking Provision;

SD16: Electric Vehicle Charging;

SD17: Safeguarding Land for Sustainable Transport.

 

 

 

8.

Recommendations from Overview & Scrutiny Committee

To consider any recommendations referred to the Cabinet by the Overview & Scrutiny Committee consideration by the Cabinet in accordance within the Overview and Scrutiny Procedure Rules

9.

Budget Monitoring 2020/21 Period 10 pdf icon PDF 831 KB

Summary:

 

 

 

 

Options considered:

This report summarises the budget monitoring position for the revenue account and capital programme to the end of January 2021. The report also provides an update on the financial impact of Covid-19 on the Council’s Financialposition.

 

Not applicable.

Conclusions:

The overall position at the end of January 2021 shows an £8,443,191 underspend for the current financial year on the revenue account, this is however currently expected to deliver a full year overspend of £164,729 which, as per the previous COVID update, is to be funded from the General Fund reserve if required.

Recommendations:

 

 

 

 

 

 

 

Reasons for Recommendations:

It is recommended that Cabinet:

 

1)    note the contents of the report and the current budget monitoringposition;

2)    agree to fund any deficit from the General Fund reserve at the year-end ifrequired

3)    Approve the capital programme funding as identified fromreserves.

 

To update Members on the current budget monitoring position for the Council.

 

  LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on the write the report and which do not contain exempt information)

Text Box: System budget monitoring reports

 

 

Cabinet Member(s) Cllr Eric Seward

Ward(s) affected

 

Contact Officer, telephone number and email: Duncan Ellis, 01263 516330, Duncan.ellis@north-norfolk.gov.uk

 

 

Additional documents:

Decision:

DECISION

Resolved to:

 

1)     note the contents of the report and the current budget monitoringposition;

2)     agree to fund any deficit from the General Fund reserve at the year-end ifrequired

3)     Approve the capital programme funding as identified fromreserves.

 

10.

Project Governance & Management Framework pdf icon PDF 514 KB

Summary:

 

 

 

 

 

Options considered:

This report seeks to outline new project governance and management processes.  The proposal seeks to satisfy recommendations made within recent audit reports and reflect responsibilities of various officers within the new management structure.

 

Various options for improvements to Project Management and governance were considered as part of the proposal to form a Corporate Delivery Unit (CDU). These proposals were discussed by the Senior Leadership Team and Cabinet whose comments and steer have culminated in this paper.

 

 

Conclusions:

 

The proposals provide a robust framework for improved project management across the Council and aim to satisfy recent audit recommendations. Supported by clear governance and reporting processes the proposal offers a solid foundation for moving forward, whilst also providing flexibility to refine and improve further as the process evolves. Training will be provided to officers and members on the process once approved.

 

 

Recommendations:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reasons for

Recommendations:

 

1.    To approve the project management and governance processes detailed within this report.

2.    To agree to establish a Cabinet Working Party to oversee key projects that form the delivery of the Corporate Plan, making recommendations to Cabinet as and when required and to agree the Terms of Reference for the Working Party as outlined on page 5 of the report

3.    That the North Walsham Heritage Action Zone Working Party be dissolved, with oversight of the project now being undertaken by the Cabinet Working Party for Key projects

 

The Council recognises the need to improve and formalise Project Management practice across the Council.  The proposal will satisfy Audit recommendations NN2001 Project Management.

 

 

Cabinet Member(s)

Sarah Butikofer

 

Ward(s) affected

Potentially All

 

Contact Officer, telephone number and email:

Steve Blatch, Chief Executive

Tel:- 01263 516232; Email:- steve.blatch@north-norfolk.gov.uk

 

Decision:

DECISION

Resolved:

 

1.     To approve the project management and governance processes detailed within this report.

2.     To agree to establish a Cabinet Working Party to oversee key projects that form the delivery of the Corporate Plan, making recommendations to Cabinet as and when required and to agree the Terms of Reference for the Working Party as outlined on page 5 of the report

3.     That the North Walsham Heritage Action Zone Working Party be dissolved, with oversight of the project now being undertaken by the Cabinet Working Party for Key projects

 

 

11.

Purchase of Further Temporary Accommodation Units - Using Underspends pdf icon PDF 257 KB

Summary:

 

 

 

 

 

Options considered:

This report seeks support to use £546,270 of underspends from other housing related budgets in the 2020/21 Capital Programme to be used to fund purchase of further properties to be used as Temporary Accommodation for homeless households.

 

Do not use this underspend for purchase of Temporary Accommodation but instead carry the funding forward (in the case of Disabled Facilities Grant budget) or do not use this underspend for the purpose it was allocated (in the case of Next Steps Accommodation Programme budget).

 

Conclusions:

 

The Council has a duty to provide temporary accommodation for homeless households. The Council purchases much of this accommodation from the private sector with a significant net cost to the Council. Using housing related underspend to purchase further properties will enable the Council to provide quality, flexible homes for temporary accommodation. Use of Disabled Facilities Grant underspend from 2020/21 to purchase accessible homes is in line with the Council’s agree Better Care Fund spending. Use of the 2020/21 underspend will not put additional pressure on the 2021/22 adaptations budget as sufficient funding is expected to meet demand. A longer term review of use Disabled Facilities Grant is planned to identify options for better ways of providing adapted homes. 

 

Recommendations:

 

 

 

 

 

 

 

 

 

Reasons for

Recommendations:

 

That Cabinet allocate £546,270 of budget in the 2020/21 capital programme to be used for future purchase of temporary accommodation.

That Cabinet gives delegated authority to a Chief Officer, in consultation with the Portfolio Holder for Housing & Benefits, for the purchase of the specific properties within the overall re-allocated budget of £546,270 (with all purchases subject to an independent valuation and survey).

 

To provide authority for expenditure over £100,000.

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on to write the report, which do not contain exempt information and which are not published elsewhere)

 

Purchase of two properties for use as Temporary Accommodation for homeless households – Cabinet, 2 March 2020

Purchase of further property for use as Temporary Accommodation for homeless households - Cabinet 18 May 2020 and Cabinet 7 July 2020

Purchase of four units of Temporary / Move-on accommodation for Rough Sleepers – Purchase recommendations - Cabinet 7 December 2020

 

 

               

Cabinet Member(s)

Cllr Greg Hayman

 

Ward(s) affected:

District-wide

Contact Officer, telephone number and email:

Nicky Debbage, Housing Strategy & Delivery Manager, 01263 516027, nicky.debbage@north-norfolk.gov.uk

 

 

 

Decision:

DECISION

Resolved

 

1.     To allocate £546,270 of budget in the 2020/21 capital programme to be used for future purchase of temporary accommodation.

2.     That Cabinet gives delegated authority to a Chief Officer, in consultation with the Portfolio Holder for Housing & Benefits, for the purchase of the specific properties within the overall re-allocated budget of £546,270 (with all purchases subject to an independent valuation and survey).

 

12.

Managing Performance Quarter 3 2020/2021 pdf icon PDF 219 KB

Summary:

 

 

 

 

 

 

 

 

 

Options considered:

The Managing Performance Report attached, as Appendix A, will enable the Council to assess delivery against objectives detailed in the Corporate Plan Delivery Plan 2019-2023 and operational service performance. It gives an overview, assesses the impact that Covid-19 has had on both these aspects of Council performance, and the actions being taken to address these issues and proposes any further action needed.

 

 

Options considering action regarding performance are presented separately, issue by issue, to the appropriate Council Committee where committee approval is required.

 

Conclusions:

 

With the second national Covid-19 lockdown in November 2020 (and subsequently the third lockdown from 4th January 2021), Coronavirus has continued to have a significant impact on the Council’s capacity and ability to achieve all of the objectives in the Corporate Plan Delivery Plan 2019-2023 and some impact on service operational performance during Quarter 3 covering the period October to December 2020.

 

Recommendations:

 

 

 

Reasons for

Recommendations:

 

To note this report, endorse the actions being taken by Corporate Leadership Team detailed in Appendix A – Managing Performance

 

To ensure the objectives of the Council are achieved.

 

Cabinet Member(s)

Cllr Sarah Bütikofer

Ward(s) affected

All

Contact Officer, telephone number and email: Steve Blatch, Chief Executive

Email:- steve.blatch@north-norfolk.gov.uk

Tel:- 01263 516232

 

 

Additional documents:

13.

Exclusion of Press and Public

To pass the following resolution:

“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs _ of Part I ofSchedule 12A (as amended) to the Act.”

14.

Private Business