Items
No. |
Item |
1. |
To Receive Apologies for Absence
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2. |
Substitutes
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3. |
Public Questions & Statements
To receive questions / statements from the
public, if any.
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4. |
Minutes PDF 357 KB
To approve as a correct record the minutes of
the meeting of the Overview and Scrutiny Committee held on
12th July 2023.
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5. |
Items of Urgent Business
To determine any
other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of
the Local Government Act 1972.
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6. |
Declarations of Interest PDF 721 KB
Members are asked
at this stage to declare any interests that they may have in any of
the following items on the agenda. The Code of Conduct for Members
requires that declarations include the nature of the interest and
whether it is a disclosable pecuniary
interest.
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7. |
Petitions From Members of the Public
To consider any petitions received from
members of the public.
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8. |
Consideration of Any Matter Referred to the Committee by a Member
To consider any
requests made by non-executive Members of the Council, and notified
to the Democratic Services Manager with seven clear working
days’ notice, to include an item on the agenda of the
Overview and Scrutiny Committee.
The following
matter was submitted for consideration by Cllr C Cushing:
‘I am mindful that we have been seeking more
detailed information on the NWHAZ project at various times since
October 2022, and so far not received any adequate responses. I
understand that responses have been chased on the Committee’s
behalf through the offices of the Chief Executive. Please can we be
advised of the progress on those matters and when we are likely to
receive acceptable responses so that we move towards some form of
closure without further delay.’
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9. |
Responses of the Council or the Cabinet to the Committee's Reports or Recommendations
To consider any responses of the Council or
the Cabinet to the Committee’s reports or
recommendations:
At the July meeting of Full Council
recommendations relating to the Outturn report and Treasury Outturn
report were approved.
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10. |
Debt Recovery Report 2022-23 PDF 235 KB
DEBT RECOVERY 2022-23
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Executive Summary
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Options considered
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To leave the write off limits
as they currently are allowing team leaders to write off up to
£2k and the Revenues Manger up to £10k or to increase
these to a higher figure.
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Consultation(s)
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Your report must include
details of any internal or external consultation processes
undertaken. If consultation has not been necessary – state,
why
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Recommendations
|
This
is a recommendation to Full Council.
- To
approve the annual report giving details of the Council’s
write-offs in accordance with the Council’s Debt Write-Off
Policy and performance in relation to revenues
collection.
- To
approve the suggested changes to the delegated authority as shown
in appendix 2 for write offs.
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Reasons for recommendations
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Recommendations to approve the annual report giving details of
the Council’s write-offs in accordance with the
Council’s Debt Write-Off Policy and performance in relation
to revenues collection and the suggested delegated authorisation
changes to ensure the Council seeks best use of its
staff resources and manages the finances to ensure best value for
money.
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Background papers
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Corporate Debt Management and
Recovery Policy Appendix 1, Debt Write Off Policy Appendix 2 and
Enforcement Agent Code of Practice and Enforcement Agent
Instructions Appendix 3.
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Links to key documents:
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Corporate Plan:
|
List here which corporate plan
priorities (if any) that your proposals are linked to
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Medium Term Financial Strategy
(MTFS)
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Maximises Income of
revenues.
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Council Policies &
Strategies
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Corporate Debt Management and
Recovery Policy and Debt Write Off Policy
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Corporate Governance:
|
Is this a key
decision
|
Yes.
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Has the public interest test
been applied
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Yes.
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Details of any previous
decision(s) on this matter
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September 2022, 2021/22, Debt
Report.
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Additional documents:
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11. |
BUDGET MONITORING P4 2023/24 PDF 840 KB
BUDGET MONITORING P4 2023/24
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Executive Summary
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This
report summarises the budget monitoring position for the revenue
account, capital programme and reserves statement to the end of
July 2023.
The
overall position at the end of July 2023 shows a £3,905,574
underspend for the current financial year on the revenue account,
this is however currently expected to deliver a full year overspend
of £25,000.
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Options considered
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Not applicable
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Consultation(s)
|
Cabinet Member
Section 151 officer
Budget Managers
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Recommendations
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It is
recommended that Cabinet:
1)
Note the contents of the report and the
current budget monitoring position.
Recommend
the following to Full Council:
2)
That a new capital budget of
£0.050m is added to the capital programme to fund repair
works to the Marrams Footpath, with funding coming from the
Council’s Capital Receipts.
3)
That a new capital budget of
£0.370m is added to the capital programme to demolish and
rebuild the Public Conveniences at Albert Street, Holt with
£0.120m to be funded from an insurance claim and
£0.250m to be funded from the Council’s Capital
Receipts.
4)
That a new capital budget of
£1.040m is added to the capital programme in respect of the
Local Authority Housing Fund.
5)
That the current Provision of Temporary
Accommodation Budget is increased by £0.178m to £0.983m
for 2023/24 following receipt of the Local Authority Housing Fund
grant.
6)
That a capital budget of £1.458m
be added to the capital programme for the Rural England Prosperity
Fund expenditure and £0.266m be added to the capital
programme for the UK Shared Prosperity Fund expenditure as shown in
paragraph 4.7 and note that this will be funded by external
funding.
7)
That a capital budget of £14.610m
be added to the capital programme as shown in paragraph 4.8 and
note that the project will be funded by external
funding.
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Reasons for recommendations
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To
update members on the current budget monitoring position for the
Council.
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Background papers
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Finance system
budget monitoring reports
\\fs\Accounts\Budget Monitoring\BUDGET MONITORING\2023-24\Period
4\Report\Final Report & Appendicies\Budget Monitoring P4
2023-24.doc
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Wards
affected
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All
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Cabinet member(s)
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Cllr Lucy Shires
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Contact Officer
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s151 Tina Stanley,
Tina.stankley@north-norfolk.gov.uk
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Links to key documents:
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Corporate Plan:
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Budgets set to support the
Corporate Plan objectives.
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Medium Term Financial Strategy
(MTFS)
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Budget process in line with
MTFS
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Council Policies &
Strategies
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Service Budgets set in line with
the council policies and strategies
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Corporate Governance:
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Is this a key
decision
|
no
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Has the public interest test
been applied
|
Not an exempt item
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Details of any previous
decision(s) on this matter
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N/A
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Additional documents:
-
App A GF Summary P4 2023-24, 04/09/2023 Cabinet , item 11.
PDF 92 KB
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Appx B Communities, 04/09/2023 Cabinet , item 11.
PDF 240 KB
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Appx B Corporate, 04/09/2023 Cabinet , item 11.
PDF 33 KB
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Appx B Place, 04/09/2023 Cabinet , item 11.
PDF 85 KB
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Appx B Resources, 04/09/2023 Cabinet , item 11.
PDF 249 KB
- There are a further 3 documents.View the full list of documents for item 11.
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12. |
ENFORCEMENT UPDATE - SEPTEMBER 2023 PDF 250 KB
Summary:
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This report provides the update for
Members on a range of enforcement related issues arising from the
work of the Enforcement Board.
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Conclusions:
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The Enforcement Board continues
to make progress towards its objectives of dealing with difficult
and long-standing enforcement cases and bringing long term empty
properties (LTE) back into use, across all areas of the
district.
The Combined Enforcement Team continues
working to reduce the backlog on the planning enforcement cases and
ensuring that property level Council Tax enforcement is taken
forward at the earliest opportunity.
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Recommendations:
Reasons for
Recommendations:
|
1.
That the
Committee notes the continued progress of the Enforcement Board and
the Combined Enforcement Team
1.
To ensure appropriate
governance of the Board’s activities
2.
To show the progress
of Combined Enforcement Team cases and contribution to the work of
the Enforcement Board
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Cabinet Members
Cllr Andrew Brown (Planning and
Enforcement)
Cllr Callum Ringer (IT, Environmental &
Waste)
Cllr Lucy Shires (Finance, Estates &
Property)
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Ward(s) affected
All Wards
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Contact Officer, telephone number and
email:
Martyn Fulcher, Director for Place and
Climate Change 01263 516144
martyn.fulcher@north-norfolk.gov.uk
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13. |
PLANNING SERVICE IMPROVEMENT PLAN UPDATE PDF 1 MB
PLANNING SERVICE IMPROVEMENT PLAN UPDATE
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Executive Summary
|
This report provides an update
on the progress of the Planning Service Improvement Plan, an
analysis of response times for consultees and initial feedback on
customer service responses.
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Options considered
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This report does not consider
options
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Consultation(s)
|
This report does contain
feedback from customers.
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Recommendations
|
a)
That the content of this report is noted,
and
b)
That the Overview and Scrutiny Committee decide
whether - or not - they would like a further report on progress /
completion of the Planning Service Improvement Plan – along
with yearend data for 2023/24 to be added to their 2024/25 work
plan (e.g. during ‘Quarter 2’)
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Reasons for recommendations
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Prepared at the request of the
Committee
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Background papers
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N/A
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Wards
affected
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All
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Cabinet member(s)
|
Cllr Andrew Brown
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Contact Officer
|
Russell Williams
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Links to key documents:
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Corporate Plan:
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Customer Focus
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Medium Term Financial Strategy
(MTFS)
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No direct links to the
MTFS
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Council Policies &
Strategies
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Not
applicable
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Corporate Governance:
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Is this a key
decision
|
No
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Has the public interest test
been applied
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N/A
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Details of any previous
decision(s) on this matter
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O&S meeting 15.02.23
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14. |
MANAGING PERFORMANCE QUARTER 1 2023/24 PDF 317 KB
Summary:
Options considered:
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The
Managing Performance Report attached, as Appendix A, enables the
Council to assess delivery against objectives detailed in the
Corporate Plan Delivery Plan 2019-2023 and operational service
performance for the first quarter of the 2023/24 civic year –
i.e. 1st April – 30th June
2023.
Options considering action regarding performance are presented
separately, issue by issue, to the appropriate Council Committee
where committee approval is required.
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Conclusions:
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Good
progress was made over the first quarter of 2023/24 in areas of
core service delivery and in respect of key Corporate Plan projects
and objectives as detailed in the report.
This
was achieved alongside the preparations for the Full Council
elections on 4th May and the delivery of the new member
induction programme and the forming of the new council
administration, new Committees and work undertaken to prepare a new
Corporate Plan for the period 2023 – 2027, which was approved
through Committee and Council processes in the July cycle of
meetings.
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Recommendations:
Reasons for
Recommendations:
|
That the
Overview and Scrutiny Committee be invited to consider and comment
upon issues within the report for subsequent consideration by the
Cabinet.
To
ensure the objectives of the Council are achieved.
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LIST
OF BACKGROUND PAPERS AS REQUIRED BY LAW
(Papers relied on to write the report, which do not contain
exempt information and which are not published
elsewhere)
Cabinet Member(s)
Cllr Tim Adams
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Ward(s) affected
All
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Contact Officer, telephone number and email: Steve Blatch, Chief
Executive
Email:- steve.blatch@north-norfolk.gov.uk
Tel:- 01263 516232
Additional documents:
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15. |
OVERVIEW & SCRUTINY ANNUAL REPORT 2022-23 PDF 288 KB
OVERVIEW & SCRUTINY ANNUAL REPORT
2022-23
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Executive Summary
|
This
report aims to provide the Council with an outline of the role of
the Overview & Scrutiny Committee, a summary of the work
undertaken throughout 2022-23, and highlight any issues encountered
by the Committee during this period.
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Options considered
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N/A
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Consultation(s)
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O&S Chairman
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Recommendations
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It is
recommended that Council notes the report, affirms the work of the
Overview & Scrutiny Committee, and
considers the following concerns raised within the key issues
section of the report:
·
A high number of apologies and limited substitute
availability needs to be addressed by Group Leaders.
·
Requested information has not been provided in a
timely or satisfactory manner and needs to be addressed by
officers.
·
Delayed finance reports have had an ongoing
impact on the work programme that needs to be addressed by
officers.
·
Non-attendance of the PCC at short notice
impacted the Committee’s crime and disorder update, and
substitutes will therefore be requested in future.
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Reasons for recommendations
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To inform Council of the work
of the Overview & Scrutiny Committee in 2022-23 and address
concerns raised.
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Background papers
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Overview & Scrutiny work
programme 2022-23
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Links to key documents:
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Corporate Plan:
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All
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Medium Term Financial
Strategy
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N/A
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Council Policies &
Strategies
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N/A
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Corporate Governance:
|
Is this a key
decision
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No
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Has the public interest test
been applied
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N/A
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Details of any previous
decision(s) on this matter
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N/A
|
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16. |
Delegated Decisions (March to August 2023) PDF 141 KB
Delegated Decisions (March to August 2023)
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Executive Summary
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This
report details the decisions taken under delegated powers from
March to August 2023.
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Options considered
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Not applicable – the
recording and reporting of delegated decisions is a statutory
requirement.
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Consultation(s)
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Consultation is not required as
this report and accompanying appendix is for information only. No
decision is required and the outcome cannot be changed as it is
historic, factual information.
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Recommendations
|
To receive
and note the report and the register of decisions taken under
delegated powers.
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Reasons for recommendations
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The
Constitution: Chapter 6, Part 5, sections 5.1 and 5.2 details the
exercise of any power or function of the Council where waiting
until a meeting of Council or a committee would disadvantage the
Council. The Constitution requires that any exercise of such powers
should be reported to the next meeting of Council, Cabinet or
working party (as appropriate)
Section 2.1 sets out the
requirements regarding the reporting of conditional delegated
decisions.
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Background papers
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Signed delegated decision
forms.
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Links to key documents:
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Corporate Plan:
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N/A
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Medium Term Financial Strategy
(MTFS)
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N/A – information report
only
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Council Policies &
Strategies
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N/A
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Corporate Governance:
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Is this a key
decision
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No
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Has the public interest test
been applied
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Yes – no exempt information
is included.
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Details of any previous
decision(s) on this matter
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Dates of any Cabinet decisions
providing delegated authority are included in the attached
appendix.
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Additional documents:
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Work Programmes
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17. |
The Cabinet Work Programme PDF 216 KB
To note the
upcoming Cabinet Work Programme.
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18. |
Overview & Scrutiny Work Programme and Update PDF 298 KB
To receive an
update from the Scrutiny Officer on progress made with topics on
its agreed work programme, training updates and to receive any
further information which Members may have requested at a previous
meeting.
Additional documents:
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19. |
Exclusion of the Press and Public
To pass the
following resolution, if necessary:
“That under
Section 100A(4) of the Local Government Act 1972 the press and
public be excluded from the meeting for the following items of
business on the grounds that they involve the likely disclosure of
exempt information as defined in paragraph _ of Part I of Schedule
12A (as amended) to the Act.”
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