Agenda

Governance, Risk and Audit Committee - Tuesday, 6th December, 2022 2.00 pm

Venue: Council Chamber - Council Offices. View directions

Contact: Matt Stembrowicz  Email: matthew.stembrowicz@north-norfolk.gov.uk

Items
No. Item

1.

TO RECEIVE APOLOGIES FOR ABSENCE

2.

SUBSTITUTES

3.

PUBLIC QUESTIONS

To receive public questions, if any.

4.

ITEMS OF URGENT BUSINESS

To determine any items of business which the Chairman decides should be considered as a matter of urgency pursuant to section 100B(4)(b) of the Local Government Act 1972.

5.

DECLARATIONS OF INTEREST pdf icon PDF 721 KB

Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The code of conduct for Members requires that declarations include the nature of the interest and whether it is a disclosable pecuniary interest.

6.

MINUTES pdf icon PDF 313 KB

To approve as a correct record, the minutes of the meeting of the Governance, Risk & Audit Committee held on 27th September 2022.

7.

APPROVAL AND SIGNING OF THE ANNUAL ACCOUNTS FOR 2020/21 pdf icon PDF 121 KB

Summary:

 

 

 

 

 

 

 

 

 

Options considered:

This report accompanies the report from the External Auditor on providing an update on the progress on the audit of the 2020/21 Annual Report. It also seeks approval to delegate the signing of the 2020/21 Annual Report to the Chair of the Governance, Risk and Audit Committee in consultation with the Section 151 Officer so that statutory requirement can be met as soon as possible.

 

The options are that the Accounts are brought back to the next Governance, Risk and Audit Committee to seek it’s approval for the signing of the Statement of Accounts for 2020/21 or that the Committee delegate the signing of the Accounts to the Chair of the Governance, Risk and Audit Committee in consultation with the Section 151 Officer.

 

Conclusions:

 

It is recommended that the Committee note the contents of the report and approve that the Chair of the Committee is given the delegated authority to sign the Accounts in consultation with the Section 151 Officer.

 

Recommendations:

 

 

 

 

 

Reasons for

Recommendations:

 

It is recommended that the Committee note the contents of the report and approve that the Chair of the Committee is given the delegated authority to sign the Accounts in consultation with the Section 151 Officer.

 

To complete the audit process for the 2020/21 Statement of Accounts and meet the statutory requirements as soon as possible.

 

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on to write the report, which do not contain exempt information and which are not published elsewhere)

 

2020/21 Statement of accounts published in September 2021 GRAC Agenda

 

              

Cabinet Member(s)

Councillor Eric Seward

Ward(s) affected

All

Contact Officer, telephone number and email: Tina Stankley, 01263 516439, tina.stankley@north-norfolk.gov.uk

 

 

 

8.

External Audit Results Report 2020/21 pdf icon PDF 5 MB

To review and note the EY External Audit Results Report for 2020/21.

9.

Annual Audit Letter pdf icon PDF 2 MB

To review and note the Annual Audit Letter for the year ending 31st March 2020.

10.

Progress and Follow Up Report on Internal Audit Activity: 17 September to 25 November 2022 pdf icon PDF 106 KB

Summary:

This report examines the progress made between 17 september 2022 to 25 november 2022 in relation to delivery of the annual internal audit plan for 2022/23 and provides details of any outstanding internal audit recommendations.

 

Conclusions:

The report contains an update on progress against the Internal Audit Plan for 2022/23 and progress against the completion of   internal audit recommendations.

Recommendations:

It is recommended that the Committee receives internal audit progress and progress against internal audit recommendations within the period covered by the report. 

 

 

All

All

Contact Officer, telephone number, and e?mail:

Faye Haywood

 

01508 533873

 

faye.haywood@southnorfolkandbroadland.gov.uk

 

 

 

Additional documents:

11.

Business Continuity Policy and Business Continuity Management Framework pdf icon PDF 113 KB

Summary:

 

 

 

 

 

 

Options considered:

The current Business Continuity Policy has been separated into two documents, the Business Continuity Policy and the Business Continuity Management Framework, as part of a review of business continuity documentation and to comply with an audit recommendation.

 

Retaining the current Business Continuity Policy.

 

Conclusions:

 

Not applicable.

 

Recommendations:

 

 

 

 

Reasons for

Recommendations:

 

To recommend that Cabinet agree to adopt the revised Business Continuity Policy and the new Business Continuity Management Framework

 

To enhance understanding of the Business Continuity Management Framework. To comply with an audit recommendation.

 

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on to write the report, which do not contain exempt information and which are not published elsewhere)

 

 

 

 None

 

 

              

Cabinet Member(s)

Cllr Nigel Lloyd

Ward(s) affected

All

Contact Officer, telephone number and email:

Alison Sayer, 01263 516269, alison.sayer@north-norfolk.gov.uk

 

Additional documents:

12.

CIVIL CONTINGENCIES REPORT 2022 pdf icon PDF 250 KB

Summary:

 

 

Options considered:

Annual report from the Resilience Manager on Civil Contingencies.

 

This is a briefing report only.

 

Conclusions:

 

 

Not applicable.

 

Recommendations

 

 

 

Reasons for

Recommendations:

 

To note the report and the council’s contributions to the Norfolk Resilience Forum and the response to incidents.

 

A better understanding of the challenges in the past year and the role of the Norfolk Resilience Forum in emergency preparedness planning and incident response will help to discharge our obligations under the Civil Contingencies Act, 2004.

 

LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW

(Papers relied on to write the report, which do not contain exempt information and which are not published elsewhere)

 

N/A

              

Cabinet Member(s)

Nigel Lloyd

 

Ward(s) affected

All

Contact Officer, telephone number and email: Alison Sayer, Resilience Manager, 01263 516269, alison.sayer@north-norfolk.gov.uk

 

13.

Corporate Risk Register pdf icon PDF 1 MB

To review and note the Corporate Risk Register.

14.

PROCUREMENT EXEMPTIONS REGISTER 7 SEPTEMBER 2022 TO 23 NOVEMBER 2022 pdf icon PDF 119 KB

To review and note the Procurement Exemptions Register.

15.

GOVERNANCE, RISK AND AUDIT COMMITTEE UPDATE AND ACTION LIST pdf icon PDF 106 KB

To monitor progress on items requiring action from the previous meeting, including progress on implementation of audit recommendations.

16.

GOVERNANCE, RISK AND AUDIT COMMITTEE WORK PROGRAMME pdf icon PDF 237 KB

To review the Governance, Risk & Audit Committee Work Programme.

17.

EXCLUSION OF THE PRESS AND PUBLIC

To pass the following resolution, if necessary:

 

“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph _ of Part I of Schedule 12A (as amended) to the Act.”